{"id":194457,"date":"2021-05-17T10:00:17","date_gmt":"2021-05-17T14:00:17","guid":{"rendered":"https:\/\/www.attendancebot.com\/blog\/?p=194457"},"modified":"2021-08-31T06:25:42","modified_gmt":"2021-08-31T10:25:42","slug":"procrastination-workplace","status":"publish","type":"post","link":"https:\/\/www.attendancebot.com\/blog\/procrastination-workplace\/","title":{"rendered":"Comprehensive Guide to Prevent Procrastination in the Workplace"},"content":{"rendered":"<p><span style=\"font-weight: 400;\">Did you know that<\/span><span style=\"font-weight: 400;\">\u00a0<a href=\"https:\/\/dariusforoux.com\/procrastination-study\/\">88% of employees<\/a> have confessed that they <\/span><span style=\"font-weight: 400;\">procrastinate<\/span><span style=\"font-weight: 400;\"> tasks for at least an hour every day<\/span><span style=\"font-weight: 400;\">?\u00a0<\/span><\/p>\n<p>Chronic procrastination<span style=\"font-weight: 400;\"> often results in compromised productivity and an unenthusiastic and disillusioned workforce. If not handled carefully, this issue can escalate and impact the entire organization&#8217;s performance.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">It is high time that managers take this issue seriously and handle procrastinators intelligently.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Do you also have chronic procrastinators in your team?<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Or are you a chronic procrastinator yourself? <\/span><\/p>\n<p><span style=\"font-weight: 400;\">In either case, you have reached the right place.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">In this blog, we&#8217;ll understand what is procrastination, why employees procrastinate and how it can be overcome.\u00a0<\/span><\/p>\n\n<div class=\"lyte-wrapper fourthree\" style=\"width:960px;max-width:100%;margin:5px auto;\"><div class=\"lyMe\" id=\"WYL_arj7oStGLkU\"><div id=\"lyte_arj7oStGLkU\" data-src=\"https:\/\/blog.attendancebot.com\/wp-content\/plugins\/wp-youtube-lyte\/lyteCache.php?origThumbUrl=%2F%2Fi.ytimg.com%2Fvi%2Farj7oStGLkU%2Fhqdefault.jpg\" class=\"pL\"><div class=\"tC\"><div class=\"tT\"><\/div><\/div><div class=\"play\"><\/div><div class=\"ctrl\"><div class=\"Lctrl\"><\/div><div class=\"Rctrl\"><\/div><\/div><\/div><noscript><a href=\"https:\/\/youtu.be\/arj7oStGLkU\" rel=\"nofollow\"><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/blog.attendancebot.com\/wp-content\/plugins\/wp-youtube-lyte\/lyteCache.php?origThumbUrl=https%3A%2F%2Fi.ytimg.com%2Fvi%2Farj7oStGLkU%2F0.jpg\" alt=\"YouTube video thumbnail\" width=\"960\" height=\"700\" \/><br \/>Watch this video on YouTube<\/a><\/noscript><\/div><\/div><div class=\"lL\" style=\"max-width:100%;width:960px;margin:5px auto;\"><\/div><\/p>\n<h2>What is Procrastination?<\/h2>\n<p>Many managers across industries want to know what is procrastination? Procrastination can be defined as the act of pointlessly postponing actions or decisions. It stops people from achieving what they set out to do.<\/p>\n<p><span style=\"font-weight: 400;\">Procrastination is constantly escaping from tasks that need to be accomplished within a specific time frame. <\/span>It<span style=\"font-weight: 400;\"> often leads to feelings of inadequacy, guilt, and self-doubt in the minds of master procrastinators.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">According to the TED<\/span> Talk &#8220;Inside the Mind of a Master Procrastinator&#8221;,<span style=\"font-weight: 400;\">\u00a0there are primarily two types of <\/span>procrastination<span style=\"font-weight: 400;\">:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\">Procrastination<span style=\"font-weight: 400;\"> With Deadlines<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\">Procrastination<span style=\"font-weight: 400;\"> Without Deadlines<\/span><\/li>\n<\/ul>\n<h2>What are the Dangers of Procrastination in the Workplace?<\/h2>\n<p>Why do people procrastinate<span style=\"font-weight: 400;\">? <\/span><span style=\"font-weight: 400;\">According to psychologists, <\/span>procrastination<span style=\"font-weight: 400;\"> can become paralyzing and chronic if not addressed at the right time<\/span><span style=\"font-weight: 400;\">. As far as employees are concerned, it can result in:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Poor Professional Performance<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Short Employment Tenure<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Higher Chances of Underemployment<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Low Productivity<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Poor Career Growth<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Mental Health Issues<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Increased Stress Levels<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Professional Incompatibility in Diverse Teams<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Conflicts with People in Power<\/span><\/li>\n<\/ul>\n<p>Procrastinators aren&#8217;t just making their lives harder, they also make the lives of those around them harder. For example, if an employee in the service industry is constantly missing deadlines it will eventually lead to unhappy customers. This will impact the performance of the team and eventually the company. These\u00a0are the dangers of employee procrastination for the organization:<\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Low Organizational Productivity<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Loss of Projects<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Low-Quality Work<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Frequent Reworks<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Lower Job Satisfaction in the Workforce<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Lower <a href=\"https:\/\/www.attendancebot.com\/blog\/employee-retention\/\">Employee Retention<\/a><\/span><\/li>\n<\/ul>\n<h2>Why Do Employees Procrastinate?<\/h2>\n<p><span style=\"font-weight: 400;\">Here are some common reasons for workplace <\/span>procrastination<span style=\"font-weight: 400;\">:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Feeling Overwhelmed<\/b><span style=\"font-weight: 400;\"> \u2013 Did you know that <\/span><a href=\"https:\/\/www.clarionledger.com\/story\/news\/2018\/01\/20\/how-avoid-procrastination-workplace\/1044229001\/\"><span style=\"font-weight: 400;\">over 80% of the employees in the US feel stressed at their workplace<\/span><\/a><span style=\"font-weight: 400;\">? It is one of the biggest reasons for procrastinating at work.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Abstract Goals<\/b><span style=\"font-weight: 400;\"> \u2013 Impractical deadlines and impossible processes can compel an employee to delay the task at hand.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Fear of Failure<\/b><span style=\"font-weight: 400;\"> \u2013 Lack of confidence or fear of failure can also encourage an employee to delay the project.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Perfectionism<\/b><span style=\"font-weight: 400;\"> \u2013 <\/span>Procrastination<span style=\"font-weight: 400;\"> also happens when an employee aims to deliver every task with absolute perfection.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Anxiety<\/b><span style=\"font-weight: 400;\"> \u2013 Employees who fear negative feedback or lower work ratings also prefer to stall the task till it is assigned to someone else.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Task Aversion<\/b><span style=\"font-weight: 400;\"> \u2013 Employees prefer to <\/span>procrastinate<span style=\"font-weight: 400;\"> on tasks that are non-appealing and boring.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Lack of Motivation<\/b><span style=\"font-weight: 400;\"> \u2013 Employees who lack motivation in their professional life generally draw their feet on projects.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Mental or Physical Exhaustion<\/b><span style=\"font-weight: 400;\"> \u2013 Employees also delay tasks when they are already overburdened with work to the point of exhaustion.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Resentment<\/b><span style=\"font-weight: 400;\"> \u2013 Employees who feel that their manager is biased towards them also resort to workplace <\/span>procrastination<span style=\"font-weight: 400;\">.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Lack of Support<\/b><span style=\"font-weight: 400;\"> \u2013 Employees do not always <\/span>procrastinate<span style=\"font-weight: 400;\"> due to laziness. They also delay projects due to a lack of support from their own team or other concerned parties.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Problematic Environment<\/b><span style=\"font-weight: 400;\"> \u2013 A distracting and stressful working environment is also a significant reason for workplace <\/span>procrastination<span style=\"font-weight: 400;\">. These can range from workplace bullying, lack of <a href=\"https:\/\/www.attendancebot.com\/blog\/importance-of-diversity-in-the-workplace\/\">diversity and inclusion<\/a>, no paid time off, and many others.\u00a0<\/span><\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-large wp-image-194462\" src=\"https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2021\/05\/The-Cycle-of-Procrastination-1024x1024.png\" alt=\"\" width=\"1024\" height=\"1024\" \/><\/p>\n<p style=\"text-align: center;\"><a href=\"https:\/\/www.quora.com\/Why-cant-I-stop-procrastinating\" target=\"_blank\" rel=\"noopener\">Source<\/a><\/p>\n<h2>What are the Stages of Procrastination?<\/h2>\n<p><span style=\"font-weight: 400;\">There are six stages of <\/span>procrastination<span style=\"font-weight: 400;\"> in the workplace that employees who shirk responsibility go through.\u00a0<\/span><\/p>\n<h3>Stage 1 &#8211; Pre-Procrastination<\/h3>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">It starts when your team manager assigns you a task with a deadline.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Your first reaction is complete disbelief.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">You start getting frustrated at the thought of completing this task on such a short deadline.<\/span><\/li>\n<\/ul>\n<h3>Stage 2 &#8211; Denial<\/h3>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Denial is a stage wherein you start thinking of passing on this task to someone else in the team. <\/span><span style=\"font-weight: 400;\">But unfortunately, no one is ready to take up the task.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">You are in a state of shock, and you finally decide to <\/span><span style=\"font-weight: 400;\">stall the task as long as you can.<\/span><\/li>\n<\/ul>\n<h3>Stage 3 &#8211; Productive Procrastination<\/h3>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">You start finishing other tasks initially assigned to you.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">You check your inbox and spam folders to find unfinished tasks.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">In other words, you take up random stuff to look busy in the office.<\/span><\/li>\n<\/ul>\n<h3>Stage 4 \u2013 You Start Seeking Motivation<\/h3>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Once you realize that the deadline is approaching, you start seeking some motivation.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">But working under pressure might compromise your productivity and quality of work.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">The thought of procrastinating strikes your mind.<\/span><\/li>\n<\/ul>\n<h3>Stage 5 \u2013 Acceptance<\/h3>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">At this point, you realize that it is much too late and you probably won&#8217;t be able to finish the task today.\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">You will eventually acknowledge that you have landed yourself in a pickle.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">However, you promise yourself and your manager that this won&#8217;t happen again.<\/span><\/li>\n<\/ul>\n<h3>Stage 6 \u2013 Repeat Mode<\/h3>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Despite all the assurance and promises, you tend to repeat the same behavior every time a task is assigned to you.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">In other words, it becomes a never-ending cycle of procrastination.\u00a0<\/span><\/li>\n<\/ul>\n<p>Obviously, even the most chronic procrastinator doesn&#8217;t defer all tasks at work. But most employees certainly try to defer the tasks they find the most boring.<\/p>\n<h2>How Can Employees Overcome their Habit of Chronic Procrastination at the Workplace?<\/h2>\n<p>To control chronic procrastination, employees first need to determine their goals and identify how procrastination might prevent them from achieving these. Understanding the root cause of the issue and breaking the project into smaller tasks can immensely help rectify this.<\/p>\n<p>Moreover, creating a plan of action, implementing it, and refining it if required is also crucial to overcome chronic procrastination.<\/p>\n<h3>Set Your Goals<\/h3>\n<p><span style=\"font-weight: 400;\">The primary step of overcoming <\/span>procrastination<span style=\"font-weight: 400;\"> is to determine goals. <\/span><span style=\"font-weight: 400;\">Make sure your goal is clearly defined and practical. For instance, completing a part of a task every day is a vague target. On the contrary, writing 3000 words in a day is a crystal clear target. <\/span><span style=\"font-weight: 400;\">It is also crucial to set meaningful and achievable goals. It will help you in making concrete progress.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Once you are done with this, you can move on to the next step to identify the core cause of your habit of <\/span>procrastination<span style=\"font-weight: 400;\">.<\/span><\/p>\n<h3>Identify the Root Cause of the Problem<\/h3>\n<p><span style=\"font-weight: 400;\">It&#8217;s time to identify the when, why, and how of your habit of procrastinating. <\/span><span style=\"font-weight: 400;\">What are the factors that are compelling you to delay a task?<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Is it your laziness or any other issue that management should be aware of?<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Are you unsure of your project delivering abilities?<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">These are some questions that will help you in identifying the root cause of this issue with procrastination.\u00a0<\/span><\/p>\n<h3>Create a Plan of Action<\/h3>\n<p><span style=\"font-weight: 400;\">You need to create a plan of action that will prevent your urge to <\/span>procrastinate tasks.\u00a0For this, you need to, first of all, figure out the right anti-procrastination technique and ways to use them. <span style=\"font-weight: 400;\">The primary types of procrastinating techniques are behavioral and cognitive. <\/span><\/p>\n<p><span style=\"font-weight: 400;\">Behavioral techniques will modify your actions, while cognitive ones will modify your thought process and instill positivity. <\/span><span style=\"font-weight: 400;\">You can also go for a combination of behavioral and cognitive techniques to accomplish your goals.<\/span><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-large wp-image-194464\" src=\"https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2021\/05\/Plan-of-Action-for-Procrastination-1024x682.jpg\" alt=\"Plan of Action for Procrastination\" width=\"1024\" height=\"682\" srcset=\"https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2021\/05\/Plan-of-Action-for-Procrastination-1024x682.jpg 1024w, https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2021\/05\/Plan-of-Action-for-Procrastination-300x200.jpg 300w, https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2021\/05\/Plan-of-Action-for-Procrastination-768x512.jpg 768w, https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2021\/05\/Plan-of-Action-for-Procrastination-380x253.jpg 380w, https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2021\/05\/Plan-of-Action-for-Procrastination-800x533.jpg 800w, https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2021\/05\/Plan-of-Action-for-Procrastination-1160x773.jpg 1160w, https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2021\/05\/Plan-of-Action-for-Procrastination.jpg 1280w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/p>\n<h3>Take the First Step<\/h3>\n<p><span style=\"font-weight: 400;\">Once you have identified the significant factors behind your <\/span>chronic procrastination<span style=\"font-weight: 400;\"> habit, it is time to take the first step.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">You need to start afresh. Encourage yourself to begin your tasks early, especially if you are handling a big and complex project. This will give you time to research solutions, adapt them for your problem and troubleshoot if required.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">It will enhance your confidence and make the project seem much more manageable.<\/span><\/p>\n<h3>Set Bite-Sized Tasks<\/h3>\n<p><span style=\"font-weight: 400;\">Your manager in all likelihood will only give you a deadline to submit the task. But it is up to you to divide it into manageable bite-sized tasks.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The main idea here is to ward off the risk of feeling overwhelmed and push yourself to complete all these small tasks with time to spare. <\/span><span style=\"font-weight: 400;\">The best part is, these mini-tasks will also make the entire project more interesting and give you small achievements to savor.<\/span><\/p>\n<h3>Involve Your Workplace Friends<\/h3>\n<p><span style=\"font-weight: 400;\">Employees who suffer from <\/span>chronic procrastination<span style=\"font-weight: 400;\"> issues should loop in at least one workplace friend. <\/span><span style=\"font-weight: 400;\">They can share their task details and issues they may be facing with this colleague. They will not only motivate the employee but also remind them of their goals. <\/span><span style=\"font-weight: 400;\">It is a great way to stay away from negative thoughts and workplace demotivation. <\/span><\/p>\n<p><span style=\"font-weight: 400;\">A <a href=\"https:\/\/news.gallup.com\/businessjournal\/127043\/friends-social-wellbeing.aspx\" target=\"_blank\" rel=\"noopener\">Gallup study<\/a> found that those who have a best friend at work are seven times as likely to be engaged in their jobs. They&#8217;re are better at engaging customers, produce higher quality work, have higher well-being and are less likely to get injured on the job.\u00a0<\/span><\/p>\n<h3>Get Organized<\/h3>\n<p>Chronic procrastination<span style=\"font-weight: 400;\"> and chronic disorganization go hand-in-hand. In other words, disorganized employees often have the habit of delaying their tasks and projects.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">If you wish to overcome this bad habit, you need first to organize your working style and processes. <\/span><span style=\"font-weight: 400;\">Try to declutter your workplace and mailbox to pave some way for positivity and productivity.<\/span><\/p>\n<p>Moreover, you should also try new methods to accomplish your professional goals and eliminate workplace procrastination.<\/p>\n<h3>Control Temptation<\/h3>\n<p><span style=\"font-weight: 400;\">Chronic procrastinators are adept at finding excuses to delay work again and again. Spending time on social media platforms, chit-chatting with colleagues, or surfing the internet are a few <\/span>procrastination examples<span style=\"font-weight: 400;\"> that can distract them from work. <\/span><span style=\"font-weight: 400;\">So, if you wish to overcome this issue, you need to resist this temptation. Make sure you focus all your efforts on completing the projects.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">You can also take the help of your manager and other colleagues in this process.<\/span><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-194460 size-full\" src=\"https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2021\/05\/Time-Management-Skills-of-a-Carrot-of-a-Procrastinator-e1621255335175.jpeg\" alt=\"Time Management Skills of a Carrot of a Procrastinator\" width=\"416\" height=\"520\" srcset=\"https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2021\/05\/Time-Management-Skills-of-a-Carrot-of-a-Procrastinator-e1621255335175.jpeg 416w, https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2021\/05\/Time-Management-Skills-of-a-Carrot-of-a-Procrastinator-e1621255335175-240x300.jpeg 240w, https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2021\/05\/Time-Management-Skills-of-a-Carrot-of-a-Procrastinator-e1621255335175-380x475.jpeg 380w\" sizes=\"auto, (max-width: 416px) 100vw, 416px\" \/><\/p>\n<p style=\"text-align: center;\"><a href=\"https:\/\/totallyadd.com\/meme\/time-management-skills\/?__cf_chl_captcha_tk__=46f03394b4a1af6ea857c3735538bd37f69d98e8-1621254679-0-AcHcnqcQBW0AtiIZEEYm0-sjHUrteaO3TdpLPT6jBor-5xDKCWMLPL0GW5-A6FPm5wz1LKnt6NwK9yVj-Svv5LKt2ozu24v6btKgRJvxnRpbXHgD-T42k9t6h5VaUlNBKwzEBh2XGEVEdR_g74GdKYHEGPeWZCKFfqnrx7EvkVomloCQCT7PgFvql_2niqsv_qvAbBbano4Ar5TuoRnmMD5p7vPv2vo_5tI4OL2vZGptZ6UrpNFhhUoUPbJaLfGVyB5fmGb2HJ8oCMEa4wKLWuCZTW91Hbn30oLho-_z4Y0XLTKeKyQRAfgVNibcVMSWDSJ12fYZSa3QlJ3etaJ2DoOFKatAq5g_oBBWpqP1z75uBFFPXRvCOjSyPR-LVzn_wAPfCQM7jH3fQ1KxjFaExlfatrfrRauQsbTBcb2pL3Gg4bRWeBmqZq1frJfB1qehG7gBAQil9PF6ZNAQj76g1TvPjl7ObbieA51TR-23EEw_fX6fcvN5w5ML_1K7gVxzQJQs0ZPXeQmOmIADTwJRmV3KTy5irjbpD5duaUPdXg51OCdhpKm_Cw9wati2DA8xoyUxp6IU5AQQk7MsGj8GmouGoxTpBqpuOC502brNf0o_GWrjJVUqRzEm6GfwOFevlUDk-KKG4UmGmzgzKwjoEjs\">Source<\/a><\/p>\n<h2>The 5 Stage Process to Overcome Procrastination<\/h2>\n<p><span style=\"font-weight: 400;\">Here is a 5-stage process model that can help you in overcoming the habit of <\/span>procrastination<span style=\"font-weight: 400;\">:<\/span><\/p>\n<ol>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Precontemplation<\/b><span style=\"font-weight: 400;\"> \u2013 It is the first stage where you are either oblivious of this problem or do not know how to fix it.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Contemplation<\/b><span style=\"font-weight: 400;\"> \u2013 This is the second stage wherein you acknowledge the presence of an issue. You also intend to do something to overcome it. But finally, you give up as you do not know <\/span>how to not procrastinate<span style=\"font-weight: 400;\">.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Preparation<\/b><span style=\"font-weight: 400;\"> \u2013 The issue of <\/span>procrastination<span style=\"font-weight: 400;\"> is increasing day by day, and you plan to do something about it. You resume a specific course of action to combat this problem.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Action<\/b><span style=\"font-weight: 400;\"> \u2013 The habit of procrastinating work is starting to affect your productivity. Hence, you need to implement the action plan as soon as possible to solve this problematic behavior.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Maintenance<\/b><span style=\"font-weight: 400;\"> \u2013 This is the last stage, wherein you know how to control your procrastination habit. You now have a foolproof plan to ensure you do not relapse.<\/span><\/li>\n<\/ol>\n<h2>Some Quick Tips for Employees<\/h2>\n<p><span style=\"font-weight: 400;\">The habit of procrastinating work can prove to be lethal for your professional career. Still unsure where to start? Follow these simple, quick tips and initiate the process of change:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Take a fresh piece of paper and write down the task given to you by the manager.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Also, mention your goal to <\/span>stop procrastinating<span style=\"font-weight: 400;\">. Refer to it every time you think of resorting to excuses.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Do a power hour exercise. Refrain from distractions like smartphones, social media platforms, and the internet surfing for one hour. You can instantly see the change.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Discuss all your concerns with your manager. They will make every possible effort to get you out of this situation.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Try to make your tasks enjoyable. Listening to your favorite song or the <a href=\"https:\/\/www.attendancebot.com\/blog\/pomodoro-technique\/\" target=\"_blank\" rel=\"noopener\">Pomodoro 25-minute Technique<\/a> can be great ways to focus.\u00a0<\/span><\/li>\n<\/ul>\n<h2>What Should Organizations Do to Prevent Procrastination at the Workplace?<\/h2>\n<p>Managers must understand that procrastination is much more than laziness. It is a complex situation that can harm productivity and derail the professional progress of an employee. So, how to stop procrastinating instances in the workplace?<\/p>\n<h3>Make Every Task Important<\/h3>\n<p><span style=\"font-weight: 400;\">Employees start procrastinating when they feel that what they are doing is not essential. In other words, they believe that their task has no meaning, and hence, they ignore it.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">You see, if the employee does not feel engaged with the project, he or she might resort to <\/span>procrastination<span style=\"font-weight: 400;\">. Therefore, the team leader or manager needs to put in extra effort to make every task meaningful and vital. <\/span><span style=\"font-weight: 400;\">This practice will motivate the employees to take the task seriously and complete it on time. Managers must also show the employee how their productivity is going to impact the entire organization. <\/span><\/p>\n<p><span style=\"font-weight: 400;\">Finally, recognizing the efforts and dedication of the employee will make them more accountable and take them away from the habit of <\/span>procrastination<span style=\"font-weight: 400;\">.<\/span><\/p>\n<h3>Hold Regular Meetings<\/h3>\n<p><span style=\"font-weight: 400;\">Apart from the regular team meetings, managers should also conduct <a href=\"https:\/\/www.attendancebot.com\/blog\/one-on-ones-meeting\/\" target=\"_blank\" rel=\"noopener\">one-on-one meetings<\/a> with their subordinates. It is a great way to identify what is going on <\/span>inside the mind of a master procrastinator<span style=\"font-weight: 400;\">.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Knowing their version of the story is crucial to overcome their issues. Make sure you do not criticize or argue with any potential procrastinator in the meeting. On the contrary, you should make efforts to encourage and support them. <\/span><span style=\"font-weight: 400;\">Moreover, try to make these individual meetings more personal and present yourself as a friend rather than a manager. You should also show empathy towards the employee because it&#8217;s very rare for a chronic procrastinator to be doing so intentionally.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Guide them and assure them that they are not alone in this. They will always have their manager&#8217;s and colleagues&#8217; support. You can also send them some famous <\/span>procrastination quotes <span style=\"font-weight: 400;\">to boost their morale.<\/span><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-full wp-image-194461\" src=\"https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2021\/05\/Procrastination-Quotes.jpeg\" alt=\"Procrastination Quotes\" width=\"1000\" height=\"631\" srcset=\"https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2021\/05\/Procrastination-Quotes.jpeg 1000w, https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2021\/05\/Procrastination-Quotes-300x189.jpeg 300w, https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2021\/05\/Procrastination-Quotes-768x485.jpeg 768w, https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2021\/05\/Procrastination-Quotes-380x240.jpeg 380w, https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2021\/05\/Procrastination-Quotes-800x505.jpeg 800w\" sizes=\"auto, (max-width: 1000px) 100vw, 1000px\" \/><\/p>\n<p style=\"text-align: center;\"><a href=\"https:\/\/followingfulfillment.com\/procrastination-quotes\/\">Source<\/a><\/p>\n<h3>Create Milestones<\/h3>\n<p><span style=\"font-weight: 400;\">Procrastinators can relapse if they get large projects to complete. To prevent this, managers should create smaller milestones with shorter deadlines for the employees. Dividing the entire project into smaller tasks will reduce the work pressure on the employee plus, it will make it more doable.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The best part is that the manager can also keep a check on the project&#8217;s progress and offer assistance if required. They can also share a project management board or tool with the entire team for their convenience. <\/span><span style=\"font-weight: 400;\">It is an excellent way to manage deadlines plus give everyone an overview of other&#8217;s progress. Creating a spirit of healthy competition will boost the confidence of the project members. <\/span><\/p>\n<p><span style=\"font-weight: 400;\">They will also work harder to keep up with other teammates and eventually lead the race.<\/span><\/p>\n<h3>Prevent Assigning Multitasking Projects<\/h3>\n<p><span style=\"font-weight: 400;\">Managers who are dealing with chronic procrastinators should avoid assigning multitasking projects to them. You see, multitasking projects require a lot of concentration. <\/span><span style=\"font-weight: 400;\">And a person who is habitual of dawdling things can feel overwhelmed with the complexity of these tasks.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Piling up work on their desks will only lead to burnout and unnecessary work pressure. Therefore, managers should assign them tasks one by one.<\/span><\/p>\n<h3>Set Defined Timeframes<\/h3>\n<p><span style=\"font-weight: 400;\">At times, employees delay taking up projects because they do not have a defined deadline to follow. Vague working styles and unclear goals further add to the woes of such employees. <\/span><span style=\"font-weight: 400;\">Therefore, managers should give a defined work structure to the team to let them stay focused. It also helps in maintaining the workflow and productivity of the employees. <\/span><\/p>\n<p><span style=\"font-weight: 400;\">Similarly, make sure the deadlines are not too far. <\/span><span style=\"font-weight: 400;\">More extended deadlines are most prone to delays. Simultaneously, deadlines should not be too tight and cause discomfort and pressure on the employee. <\/span><\/p>\n<p><span style=\"font-weight: 400;\">So, you see, balance is the key to overcoming <\/span>procrastination<span style=\"font-weight: 400;\"> in the workplace.<\/span><\/p>\n<h3>Reward and Recognize Improvements<\/h3>\n<p><span style=\"font-weight: 400;\">Lack of motivation is one of the significant causes of <\/span>procrastination<span style=\"font-weight: 400;\"> in the workplace. Therefore, every employee who takes the initiative to overcome their procrastination habit should be recognized and rewarded by their manager.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">It will motivate them to keep up the good work. Moreover, offering small incentives and rewards will boost the employee&#8217;s productivity, job satisfaction, and morale. <\/span><span style=\"font-weight: 400;\">Managers can also plan some creative team games to increase the fun element of the project. <\/span><\/p>\n<p><span style=\"font-weight: 400;\">These small and simple efforts will create a happy, fulfilling, and healthy environment in the team.<\/span><\/p>\n<h3>Allow Time for Procrastination<\/h3>\n<p><span style=\"font-weight: 400;\">Yes, you read that right. You cannot expect a procrastinator to change overnight. Managers who have chronic procrastinators in their team should allow them some time for <\/span>procrastination<span style=\"font-weight: 400;\">.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">But how? By giving a deadline that already includes the buffer time. So, even if the employee delays the project, they still have enough time to complete it. This practice will make them confident of their abilities to complete tasks on time.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">It will also create a sense of accountability and maybe even a small measure of guilt in their mind. The next time they will focus on completing the given project on priority rather than finding excuses to stall it.<\/span><\/p>\n<h3>Get Personally Involved in the Task<\/h3>\n<p><span style=\"font-weight: 400;\">A good leader works and grows with their team. You should also get personally involved in the projects to guide and motivate the procrastinators in your team. By becoming a part of the task, you can also encourage the procrastinators to find creative ways to attain their goals.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Moreover, having the manager around will also keep the procrastinators away from distractions and boost their productivity. However, you should also not refrain from showing too much strictness and authority in case of any lapses.<\/span><\/p>\n<h3>Understand Your Team<\/h3>\n<p><span style=\"font-weight: 400;\">Every manager should know their team members inside out. Knowing everything about their strengths and weaknesses will help in allotting the right tasks to the right employee.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The manager should also take special care of the procrastinators in the team. Although to err is human, a good leader is the one who helps their team members to overcome any bad habit that can hamper their productivity and efficiency.<\/span><\/p>\n<p>Procrastination <span style=\"font-weight: 400;\">at the workplace is much more common than we presume and can hurt both the employees and the organization. Procrastinators can overcome this habit with the help of better self-discipline, time management, and planning.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The managers should try to maintain a healthy working environment that will boost the morale of the employees and prevent them from procrastinating. <\/span><\/p>\n<p><span style=\"font-weight: 400;\">Remember, combating <\/span>procrastination <span style=\"font-weight: 400;\">at the right time will always lead to a more productive workforce and a successful business. Do you have any interesting stories about procrastination to share with us? Reach out to us at <a href=\"https:\/\/twitter.com\/harmonizehq\">@HarmonizeHQ<\/a> and share them.\u00a0<\/span><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Did you know that\u00a088% of employees have confessed that they procrastinate tasks for at least an hour every day?\u00a0 Chronic procrastination often results in compromised&#8230;<\/p>\n","protected":false},"author":1,"featured_media":194465,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[31],"tags":[],"class_list":["post-194457","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-management"],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v24.8 (Yoast SEO v26.8) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>Guide to Preventing Procrastination in the Workplace | AttendanceBot<\/title>\n<meta name=\"description\" content=\"Procrastination in the workplace is a complex issue that needs to be handled intelligently. 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