{"id":194592,"date":"2021-05-31T10:17:58","date_gmt":"2021-05-31T14:17:58","guid":{"rendered":"https:\/\/www.attendancebot.com\/blog\/?p=194592"},"modified":"2024-11-07T06:00:28","modified_gmt":"2024-11-07T11:00:28","slug":"disciplinary-actions","status":"publish","type":"post","link":"https:\/\/www.attendancebot.com\/blog\/disciplinary-actions\/","title":{"rendered":"The Ultimate Guide to Disciplinary Actions for Management and HR"},"content":{"rendered":"<p>Although companies today want to give employees as much freedom as they can, there are still rules of conduct that need to be followed. But what happens when employees aren&#8217;t able to follow them?<\/p>\n<p>That&#8217;s where a disciplinary policy comes into play.<\/p>\n<p>Disciplinary actions<span style=\"font-weight: 400;\"> are the result of non-compliance with acceptable behavior in the workplace. The purpose of any disciplinary action is always to amend rather than punish. The onus falls upon managers or supervisors to handle workplace misconduct through disciplinary actions and keep HR in the loop.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">In today\u2019s workplace, flexibility and freedom are celebrated, but with freedom comes responsibility. Every organization needs a structure to address behavior that doesn&#8217;t align with its values or policies. When employees fail to meet those expectations, disciplinary action becomes crucial\u2014not as a form of punishment, but as a tool for improvement.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">As any form of misconduct or rule violation can have long-term implications for the company, continue reading to understand the disciplinary action policy in greater detail. In this guide, we\u2019ll dive into the ins and outs of a well-crafted disciplinary policy and explore how it can protect your company while helping employees get back on track.<\/span><\/p>\n<div class=\"lyte-wrapper fourthree\" style=\"width:960px;max-width:100%;margin:5px auto;\"><div class=\"lyMe\" id=\"WYL_nTBU78rAE8k\"><div id=\"lyte_nTBU78rAE8k\" data-src=\"https:\/\/blog.attendancebot.com\/wp-content\/plugins\/wp-youtube-lyte\/lyteCache.php?origThumbUrl=%2F%2Fi.ytimg.com%2Fvi%2FnTBU78rAE8k%2Fhqdefault.jpg\" class=\"pL\"><div class=\"tC\"><div class=\"tT\"><\/div><\/div><div class=\"play\"><\/div><div class=\"ctrl\"><div class=\"Lctrl\"><\/div><div class=\"Rctrl\"><\/div><\/div><\/div><noscript><a href=\"https:\/\/youtu.be\/nTBU78rAE8k\" rel=\"nofollow\"><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/blog.attendancebot.com\/wp-content\/plugins\/wp-youtube-lyte\/lyteCache.php?origThumbUrl=https%3A%2F%2Fi.ytimg.com%2Fvi%2FnTBU78rAE8k%2F0.jpg\" alt=\"YouTube video thumbnail\" width=\"960\" height=\"700\" \/><br \/>Watch this video on YouTube<\/a><\/noscript><\/div><\/div><div class=\"lL\" style=\"max-width:100%;width:960px;margin:5px auto;\"><\/div><\/p>\n\n<h2><span style=\"font-weight: 400;\">What is Disciplinary Action?<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Any action taken by the employer to correct an employee&#8217;s behavior is a disciplinary action.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">In every workplace, there are rules and regulations to maintain discipline and decorum. If the employee&#8217;s behavior violates a policy that directly or indirectly impacts the organization, it can be grounds for disciplinary action.<\/span><\/p>\n<p>But how can the punishment match the crime? That&#8217;s where<span style=\"font-weight: 400;\"> HR comes in. HR must create a disciplinary action policy to standardize the disciplinary action procedure and handle concerns in a clear and defined way.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Before moving to the implementation of the disciplinary policy, let us understand what all one should include.<\/span><\/p>\n<h2><span style=\"font-weight: 400;\">Disciplinary Action Policy<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Every disciplinary policy action sample must consist of the following six components:<\/span><\/p>\n<ol>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Policy Overview:<\/b><span style=\"font-weight: 400;\"> An explanation of the steps that must follow of employee misconduct or performance issues.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>At-will Employment:<\/b><span style=\"font-weight: 400;\"> The section must reiterate that employees at the company work at-will and can face termination at any time, for any reason.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Steps in the Employee Disciplinary Action:<\/b><span style=\"font-weight: 400;\"> Here, the policy will outline the steps to address the employee actions. Managers must document each step and keep the employee informed about the progress of the disciplinary action. Managers must consult with HR before making any final decision.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Explanation of the Steps:<\/b><span style=\"font-weight: 400;\"> The section will have a detailed description of how to take disciplinary action against an employee. There will be an intimation that disciplinary action may begin from any step depending upon the severity of the issue. For instance, employee tardiness may require the managers to give a verbal warning first and then a written one. However, serious offenses may require strict actions of suspension or termination.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Right to Appeal:<\/b><span style=\"font-weight: 400;\"> The section will have a statement and the steps regarding the decision to appeal if any employee feels they are subject to unfair treatment. Employees can raise their concerns to HR or upper management.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Legal Protections:<\/b><span style=\"font-weight: 400;\"> The disciplinary action policy should conclude with a statement that offers companies legal protection. A fair and just disciplinary action policy is essential to honor the legal aspects of the disciplinary process. Above all, ensure that every perspective is covered with absolute clarity to come up with a comprehensive disciplinary action policy.<\/span><\/li>\n<\/ol>\n<p><span style=\"font-weight: 400;\">In conclusion, the six components are essential to standardize procedures in the wake of incidents violating the company rulebook.<\/span><\/p>\n<p><i><span style=\"font-weight: 400;\">You may also want to read: <\/span><\/i><a href=\"https:\/\/www.attendancebot.com\/blog\/employee-company-handbook\/?utm_source=blog&amp;utm_medium=in-line&amp;utm_campaign=disciplinary-actions\" target=\"_blank\" rel=\"noopener\"><i><span style=\"font-weight: 400;\">10 Must-Have Policies in Your Employee Company Handbook<\/span><\/i><\/a><\/p>\n<h2><span style=\"font-weight: 400;\">Importance Of a Disciplinary Action Policy<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">A disciplinary action policy informs the employees about the guidelines to maintain workplace discipline. It also mentions the consequences that an employee may face if they fail to adhere to the listed guidelines.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Here&#8217;s a broader look at its importance:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Ensure employee&#8217;s work and behavior are consistent with the employer&#8217;s expectations<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Pre-empt any legal repercussions associated with the termination of any employee<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Highlight commitment towards fair employment practices<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Standardize the disciplinary procedure for common rule violations<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Provide a strong and fair grievance redressal mechanism for employees to report incidents<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Let employees appeal any disciplinary actions and complaints\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Help employees improve their performance<\/span><\/li>\n<\/ul>\n<h2><span style=\"font-weight: 400;\">Types of Disciplinary Actions<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Employer disciplinary systems act as a watchdog when there is a violation of rules or regulations. Subsequently, these systems ensure that the company takes proper remedial measures to handle employee misconduct, rule violation, or poor performance. There are three main types of discipline at the employer&#8217;s disposal: p<\/span>rogressive discipline, performance improvement plan, reassignment, or suspension.<\/p>\n<h3><span style=\"font-weight: 400;\">Progressive Discipline<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">It is the series of corrective measures that progresses in a defined manner to let employees improve their job performance or comply with company policies. Taking this approach ensures that the company does face legal repercussions for employee handling.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Let us delve deep into the different steps under progressive discipline:<\/span><\/p>\n<h4><b>Meeting<\/b><\/h4>\n<p><span style=\"font-weight: 400;\">The first instance of rule violation results in a formal meeting between the employee and the manager. Here, the manager will understand the charges against the employee and suggest corrective measures.<\/span><\/p>\n<h4><b>Verbal Warning<\/b><\/h4>\n<p><span style=\"font-weight: 400;\">If there is no improvement in the employee&#8217;s conduct or performance, the manager will issue a firm verbal warning and notify HR. The manager must explain the need for their action to the employee and also provide a framework that the employee can work upon.<\/span><\/p>\n<h4><b>Written Warning<\/b><\/h4>\n<p><span style=\"font-weight: 400;\">A formal written warning is the next step of the disciplinary action policy. In the letter or email to the employee, the manager should describe the issue, outline the expectations from the employee to fix the problem, and further consequences if the employee does not follow the action plan. <\/span><\/p>\n<p><span style=\"font-weight: 400;\">After receiving the written warning, the employee must acknowledge it. In addition, the manager can issue multiple written warnings before taking the next step.<\/span><\/p>\n<h4><b>Final Warning<\/b><\/h4>\n<p><span style=\"font-weight: 400;\">In this step, the manager will state all the instances they warned the employee and the suggested corrective actions that the employee didn&#8217;t follow. The manager must also convey that a termination follows if there is no improvement.<\/span><\/p>\n<h4><b>Suspension\/Probation<\/b><\/h4>\n<p><span style=\"font-weight: 400;\">Before termination, HR can force a disciplinary suspension or probation on the employee. HR should always make sure to notify the employee in writing about such steps. <\/span><\/p>\n<p><span style=\"font-weight: 400;\">This instance basically acts as a last chance for the employee to improve their behavior. In addition, employers can choose to cut the employee&#8217;s salary due to loss of work.<\/span><\/p>\n<h4>Termination<\/h4>\n<p><span style=\"font-weight: 400;\">This is the final step after giving the employee every chance to correct their mistakes. The manager will arrange a face-to-face meeting with the employee and review all the documented actions, warnings, and notes. <\/span><\/p>\n<p><span style=\"font-weight: 400;\">Along with the review, the manager will explain that the issue persisted, and therefore, it&#8217;s resulting in termination.<\/span><\/p>\n<p><i><span style=\"font-weight: 400;\">You may also want to read: <\/span><\/i><a href=\"https:\/\/www.attendancebot.com\/blog\/employee-relations\/?utm_source=blog&amp;utm_medium=in-line&amp;utm_campaign=disciplinary-actions\" target=\"_blank\" rel=\"noopener\"><i><span style=\"font-weight: 400;\">The Comprehensive Guide to Employee Relations<\/span><\/i><\/a><\/p>\n<h3><span style=\"font-weight: 400;\">Performance Improvement Plan (PIP)<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">A more rehabilitative approach to deal with indiscipline is PIP and training. Companies can correct performance issues by putting employees in the PIP. Subsequently, the manager can set qualitative and quantitative milestones in the PIP action plan to monitor the progress. They will also have a backup plan in case the employee misses the targets.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Even an employee in PIP can face termination if there is no improvement. In the words of Adil Ashraf, the HR head at <\/span><a href=\"https:\/\/motioncue.com\/\"><span style=\"font-weight: 400;\">MotionCue<\/span><\/a><span style=\"font-weight: 400;\">, &#8220;The best disciplinary action could be to hold a one-on-one meeting with the employee to address each problem on a more personal level.&#8221;<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">Reassignment or Suspension<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">When there is a conflict or grave behavioral issues, companies can either reassign or temporarily suspend the employee. In most cases, reassigning is a rehabilitative approach that is meant to retrain. However, the suspension is a punitive approach to ensure that the employee meets a specified goal to be eligible for reinstatement.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The goal of any disciplinary action is to underline the importance of discipline in the workplace.\u00a0<\/span><\/p>\n<h2><span style=\"font-weight: 400;\">Employee Disciplinary Action Form<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">HR must ensure there is a proper format to document disciplinary actions over time.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The documentation of every interaction with employees is critical to support the employer&#8217;s actions. Both manager and employee must duly sign the form. There is a perception among employees that if they do not sign, they disagree with the disciplinary actions. In those instances, write &#8220;employee refused to sign&#8221; in the employee&#8217;s signature space.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">HR must share one copy of the form with the employee and maintain another in the employee&#8217;s official file in the HR department.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Here is an example of an employee disciplinary action form:<\/span><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-full wp-image-194595\" src=\"https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2021\/05\/Employee-Disciplinary-Action-Form.jpeg\" alt=\"Employee Disciplinary Action Form\" width=\"600\" height=\"538\" srcset=\"https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2021\/05\/Employee-Disciplinary-Action-Form.jpeg 600w, https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2021\/05\/Employee-Disciplinary-Action-Form-300x269.jpeg 300w, https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2021\/05\/Employee-Disciplinary-Action-Form-100x90.jpeg 100w, https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2021\/05\/Employee-Disciplinary-Action-Form-502x450.jpeg 502w\" sizes=\"auto, (max-width: 600px) 100vw, 600px\" \/><\/p>\n<p style=\"text-align: center;\"><a href=\"http:\/\/www.excel124.net\/wp-content\/uploads\/2019\/05\/Employee-Disciplinary-Actio.jpg\"><span style=\"font-weight: 400;\">Source<\/span><\/a><\/p>\n<p><span style=\"font-weight: 400;\">After discussing the best ways to discipline employees, let us now check some disciplinary action examples.<\/span><\/p>\n<h2><span style=\"font-weight: 400;\">Disciplinary Action Examples<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Opening a disciplinary proceeding against an employee must be a defined sequence of actions. The documentation of each step is essential from a legal perspective.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Here are some disciplinary action examples to give you an idea about what warrants disciplinary actions.<\/span><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-194593 size-epcl_single_content\" src=\"https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2021\/05\/Discplinary-Action-Reprimand-450x450.png\" alt=\"Disciplinary Action Reprimand\" width=\"450\" height=\"450\" srcset=\"https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2021\/05\/Discplinary-Action-Reprimand-450x450.png 450w, https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2021\/05\/Discplinary-Action-Reprimand-300x300.png 300w, https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2021\/05\/Discplinary-Action-Reprimand-150x150.png 150w, https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2021\/05\/Discplinary-Action-Reprimand-768x768.png 768w, https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2021\/05\/Discplinary-Action-Reprimand-100x100.png 100w, https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2021\/05\/Discplinary-Action-Reprimand-120x120.png 120w, https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2021\/05\/Discplinary-Action-Reprimand.png 1000w\" sizes=\"auto, (max-width: 450px) 100vw, 450px\" \/><\/p>\n<p style=\"text-align: center;\"><a href=\"https:\/\/www.thebalancecareers.com\/thmb\/G1NS7S66-qATEIGrNKywQxmvNik=\/1294x1000\/filters:no_upscale():max_bytes(150000):strip_icc()\/1917915v1-5ba4c74a46e0fb0025f9e416.png\"><span style=\"font-weight: 400;\">Source<\/span><\/a><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-full wp-image-194594\" src=\"https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2021\/05\/Disciplinary-Action-Discussion-Memo.jpeg\" alt=\"\" width=\"390\" height=\"475\" srcset=\"https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2021\/05\/Disciplinary-Action-Discussion-Memo.jpeg 390w, https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2021\/05\/Disciplinary-Action-Discussion-Memo-246x300.jpeg 246w, https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2021\/05\/Disciplinary-Action-Discussion-Memo-82x100.jpeg 82w, https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2021\/05\/Disciplinary-Action-Discussion-Memo-369x450.jpeg 369w\" sizes=\"auto, (max-width: 390px) 100vw, 390px\" \/><\/p>\n<p style=\"text-align: center;\"><a href=\"https:\/\/www.sampletemplates.com\/business-templates\/memos\/disciplinary-memo-template.html\"><span style=\"font-weight: 400;\">Source<\/span><\/a><\/p>\n<h2><span style=\"font-weight: 400;\">What Types Of Employee Behavior Qualifies For Disciplinary Actions?<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Companies censure a wide range of behavioral issues to maintain discipline in the workplace. Irrespective of how obvious it may seem, it is advisable to outline every unacceptable behavior in the company&#8217;s rulebook to keep employees informed.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Below are behavior concerns that may warrant disciplinary actions:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Poor job performance<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Misconduct<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Sexual harassment or assault<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Threats or acts of violence<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Fraudulent activities such as misappropriation of funds<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Discrimination<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Attendance Issues such as <a href=\"https:\/\/www.attendancebot.com\/blog\/absenteeism\/?utm_source=blog&amp;utm_medium=in-line&amp;utm_campaign=disciplinary-actions\" target=\"_blank\" rel=\"noopener\">Chronic Absenteeism<\/a><\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Theft<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Alcohol consumption while on duty<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Any action that may endanger the safety of colleagues<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Reporting for work under the influence of drugs<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Dress code violations<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">HR must ensure management adheres to the guidelines at all times, and managers must act upon any rule violation to maintain a safe workplace environment. Depending on management style, companies can have a zero-tolerance policy, or opt for something like a 3-strike rule.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Now, we will explore how to communicate the employee disciplinary action plan to the whole organization.<\/span><\/p>\n<h2><span style=\"font-weight: 400;\">How To Communicate an Employee Disciplinary Action Plan?<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Employers must lay out their expectations from their employees clearly to maintain transparency and effectiveness.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Here are a few methods to outline the expectations from the employees:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Job Description:<\/b><span style=\"font-weight: 400;\"> One of the most effective ways to highlight a company&#8217;s intolerance against indiscipline is through the job description during hiring. Thus, candidates will know the expectations beforehand and decide if they can match them.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Company&#8217;s Brand:<\/b><span style=\"font-weight: 400;\"> If a company has established itself as a brand, employees can understand the work culture and overall environment through word-of-mouth, company policy, and even the company blog.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Employee Handbook:<\/b><span style=\"font-weight: 400;\"> Companies must have a handbook to help new hires learn more about the organization. It should contain the mission, vision, core values, HR policies, and employee rights and obligations. A day-to-day code of conduct must also be a part of it to keep employees in the loop about exactly what is expected from them.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Training:<\/b><span style=\"font-weight: 400;\"> Employees should undergo anti-harassment, anti-discrimination, and workplace conflict resolution training to cope with complex situations. Legal cases may be filed in the case of harassment and discrimination. Therefore, it is highly advisable to give employees the right training to prevent these situations.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Performance Review Cycle:<\/b><span style=\"font-weight: 400;\"> The annual review cycle is can be a task for both managers and employees. Since it is difficult to remember everything good and bad over such a long period, a shorter performance review cycle can be adopted. In addition, managers must increase the frequency of <\/span><a href=\"https:\/\/www.attendancebot.com\/blog\/one-on-ones-meeting\/\"><span style=\"font-weight: 400;\">one-on-ones with the employees<\/span><\/a><span style=\"font-weight: 400;\"> to monitor their behavior, track performance, and provide feedback.<\/span><\/li>\n<\/ul>\n<p><i><span style=\"font-weight: 400;\">You may also want to read: <\/span><\/i><a href=\"https:\/\/www.attendancebot.com\/blog\/conflict-resolution\/?utm_source=blog&amp;utm_medium=in-line&amp;utm_campaign=disciplinary-actions\" target=\"_blank\" rel=\"noopener\"><i><span style=\"font-weight: 400;\">The Comprehensive Guide to Conflict Resolution<\/span><\/i><\/a><\/p>\n<h2><span style=\"font-weight: 400;\">The Role Of HR in Discipline<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">The responsibility of HR and upper management is to maintain a workplace environment where employees feel appreciated and remain productive.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">To begin with, HR can talk about the company&#8217;s guidelines and how it operates in the <a href=\"https:\/\/www.attendancebot.com\/blog\/create-a-successful-onboarding-sequence-for-new-hires\/?utm_source=blog&amp;utm_medium=in-line&amp;utm_campaign=disciplinary-actions\" target=\"_blank\" rel=\"noopener\">new-hire onboarding process<\/a>. They must refer to the <a href=\"https:\/\/www.attendancebot.com\/blog\/employee-company-handbook\/?utm_source=blog&amp;utm_medium=in-line&amp;utm_campaign=disciplinary-actions\" target=\"_blank\" rel=\"noopener\">company handbook<\/a> that includes guidelines for the workplace.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Also, the communication channel between employees, HR, and leadership must always remain open. <\/span><span style=\"font-weight: 400;\">Generally, HR formulates the disciplinary action policy of the company and assist in their documentation and appeals.\u00a0<\/span><\/p>\n<h2><span style=\"font-weight: 400;\">Key Takeaways For HR<\/span><\/h2>\n<ul>\n<li><span style=\"font-weight: 400;\">HR must help develop the disciplinary action policy of the company<\/span><\/li>\n<li><span style=\"font-weight: 400;\">Everyone from management to HR must understand that the goal of any disciplinary action is to improve rather than punish<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">HR must work closely with the leadership team to ensure the work culture is positive and productive<\/span><\/li>\n<li><span style=\"font-weight: 400;\">When there is any rule violation, HR must ensure that the manager is taking proper corrective measures and informing the employee.\u00a0<\/span><\/li>\n<li><span style=\"font-weight: 400;\">HR has to document the disciplinary actions at every step.\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Disciplinary actions become inevitable when a company&#8217;s reputation is at stake<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Every corrective step must be exhausted before deciding to terminate the employee<\/span><\/li>\n<\/ul>\n<p>Needless to say, a disciplinary action policy needs to be robust to function properly. HR must go out of it&#8217;s way to amend the policy from time to time to make sure that all types of situations are covered.<\/p>\n<p>Are you facing issues while creating or implementing a disciplinary action policy? Reach out to us at <a href=\"https:\/\/twitter.com\/harmonizehq?utm_source=blog&amp;utm_medium=in-line&amp;utm_campaign=disciplinary-actions\" target=\"_blank\" rel=\"noopener\">@HarmonizeHQ<\/a> and we&#8217;ll do our best to help.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Maintaining discipline at the workplace can be a task. Learn how to implement effective disciplinary actions and keep your team on track.<\/p>\n","protected":false},"author":1,"featured_media":194599,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[41,6,93,31,49,90,89],"tags":[],"class_list":["post-194592","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-employee-engagement","category-hr-best-practices","category-hr-operations","category-management","category-performance-management","category-workforce-management","category-workplace-culture"],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v24.8 (Yoast SEO v26.8) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>Guide to Disciplinary Actions for Management and HR | AttendanceBot<\/title>\n<meta name=\"description\" content=\"Maintaining discipline at the workplace can be a task. 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