{"id":196326,"date":"2021-09-22T05:51:45","date_gmt":"2021-09-22T09:51:45","guid":{"rendered":"https:\/\/www.attendancebot.com\/blog\/?p=196326"},"modified":"2021-09-22T11:54:14","modified_gmt":"2021-09-22T15:54:14","slug":"out-of-office-outlook","status":"publish","type":"post","link":"https:\/\/www.attendancebot.com\/blog\/out-of-office-outlook\/","title":{"rendered":"The Guide to Out of Office Outlook for Vacation Tracking"},"content":{"rendered":"<p><span style=\"font-weight: 400;\">Consider this, you\u2019re finally taking some time off work which is great because everyone needs to rest and live it large. You\u2019ve booked your tickets and are ready to spend some family time at that amazing vacation spot you\u2019ve always wanted to go to. But you suddenly remember you didn\u2019t set up your out-of-office Outlook.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Don\u2019t worry! It\u2019s super easy and won\u2019t take a lot of time. Once you set it up you\u2019re good to go. But wait. What exactly is out of office on Outlook? In simple words, it\u2019s a message that is automatically sent to your coworkers or other people related to your work that you\u2019re away from the office.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">In this article, you will discover what is out of office on Outlook, ways to set it up, and an alternative to track and announce your vacation. So let\u2019s get started.<\/span><\/p>\n<div class=\"lyte-wrapper fourthree\" style=\"width:960px;max-width:100%;margin:5px auto;\"><div class=\"lyMe\" id=\"WYL_E4i2q_2ZoC8\"><div id=\"lyte_E4i2q_2ZoC8\" data-src=\"https:\/\/blog.attendancebot.com\/wp-content\/plugins\/wp-youtube-lyte\/lyteCache.php?origThumbUrl=%2F%2Fi.ytimg.com%2Fvi%2FE4i2q_2ZoC8%2Fhqdefault.jpg\" class=\"pL\"><div class=\"tC\"><div class=\"tT\"><\/div><\/div><div class=\"play\"><\/div><div class=\"ctrl\"><div class=\"Lctrl\"><\/div><div class=\"Rctrl\"><\/div><\/div><\/div><noscript><a href=\"https:\/\/youtu.be\/E4i2q_2ZoC8\" rel=\"nofollow\"><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/blog.attendancebot.com\/wp-content\/plugins\/wp-youtube-lyte\/lyteCache.php?origThumbUrl=https%3A%2F%2Fi.ytimg.com%2Fvi%2FE4i2q_2ZoC8%2F0.jpg\" alt=\"YouTube video thumbnail\" width=\"960\" height=\"700\" \/><br \/>Watch this video on YouTube<\/a><\/noscript><\/div><\/div><div class=\"lL\" style=\"max-width:100%;width:960px;margin:5px auto;\"><\/div><\/p>\n<p><a href=\"https:\/\/www.attendancebot.com\/absence-management\/?utm_source=blog&amp;utm_medium=banner&amp;utm_campaign=out-of-office-outlook&amp;utm_content=above-the-fold\"><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-196377 size-full\" src=\"https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2021\/09\/Simplified-leave-tracking.png\" alt=\"Simplified leave tracking\" width=\"785\" height=\"128\" srcset=\"https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2021\/09\/Simplified-leave-tracking.png 785w, https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2021\/09\/Simplified-leave-tracking-300x49.png 300w, https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2021\/09\/Simplified-leave-tracking-768x125.png 768w, https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2021\/09\/Simplified-leave-tracking-100x16.png 100w, https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2021\/09\/Simplified-leave-tracking-700x114.png 700w\" sizes=\"auto, (max-width: 785px) 100vw, 785px\" \/><\/a><\/p>\n\n<h2><span style=\"font-weight: 400;\">What is an <\/span><span style=\"font-weight: 400;\">Out of Office Outlook?<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">If you\u2019re an Outlook user, you can create an automatic out-of-office or away message for your email contact list. This message tells your contacts that you\u2019re currently unavailable to reach them. Setting up an auto-reply can be a good idea if you&#8217;re on vacation or simply taking some time off work.\u00a0<\/span><\/p>\n<h3>Purpose of Setting-up an Out-of-Office on Outlook<\/h3>\n<p>A well-written auto-reply for your contact list should accomplish the following three things:<\/p>\n<ul>\n<li>It should mention the exact dates you&#8217;re unavailable to reach your clients or coworkers. It should also mention the date you&#8217;ll be back at work.<\/li>\n<li>It should mention the reason for your absence<\/li>\n<li>Lastly, it should include another contact who they can reach in case of urgent queries.<\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Look at the step-by-step guide on setting up an out-of-office on Outlook in the next section.<\/span><\/p>\n<h2><span style=\"font-weight: 400;\">Out of Office Outlook on Desktop<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">To set up an out of office message on your desktop follow these steps:<\/span><\/p>\n<p><span style=\"font-weight: 400;\">On your account go to settings just near your profile picture.<\/span><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-196329 size-full\" src=\"https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2021\/09\/Step-1-e1632305294711.jpeg\" alt=\"Out of office message on Outlook\" width=\"1280\" height=\"355\" srcset=\"https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2021\/09\/Step-1-e1632305294711.jpeg 1280w, https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2021\/09\/Step-1-e1632305294711-300x83.jpeg 300w, https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2021\/09\/Step-1-e1632305294711-1024x284.jpeg 1024w, https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2021\/09\/Step-1-e1632305294711-768x213.jpeg 768w, https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2021\/09\/Step-1-e1632305294711-100x28.jpeg 100w, https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2021\/09\/Step-1-e1632305294711-700x194.jpeg 700w\" sizes=\"auto, (max-width: 1280px) 100vw, 1280px\" \/><\/p>\n<p><span style=\"font-weight: 400;\">In the settings look for Automatic Replies<\/span><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-196330 size-full\" src=\"https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2021\/09\/Step-1.0-e1632305330982.jpeg\" alt=\"Out of office message on Outlook\" width=\"1280\" height=\"313\" srcset=\"https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2021\/09\/Step-1.0-e1632305330982.jpeg 1280w, https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2021\/09\/Step-1.0-e1632305330982-300x73.jpeg 300w, https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2021\/09\/Step-1.0-e1632305330982-1024x250.jpeg 1024w, https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2021\/09\/Step-1.0-e1632305330982-768x188.jpeg 768w, https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2021\/09\/Step-1.0-e1632305330982-100x24.jpeg 100w, https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2021\/09\/Step-1.0-e1632305330982-700x171.jpeg 700w\" sizes=\"auto, (max-width: 1280px) 100vw, 1280px\" \/><\/p>\n<p><span style=\"font-weight: 400;\">Once you click the Automatic Replies, turn the automatic replies toggle on as shown in the image below.<\/span><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-196331 size-full\" src=\"https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2021\/09\/Step-2-e1632305565330.jpeg\" alt=\"Auto-replies on Outlook\" width=\"883\" height=\"345\" srcset=\"https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2021\/09\/Step-2-e1632305565330.jpeg 883w, https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2021\/09\/Step-2-e1632305565330-300x117.jpeg 300w, https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2021\/09\/Step-2-e1632305565330-768x300.jpeg 768w, https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2021\/09\/Step-2-e1632305565330-100x39.jpeg 100w, https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2021\/09\/Step-2-e1632305565330-700x273.jpeg 700w\" sizes=\"auto, (max-width: 883px) 100vw, 883px\" \/><\/p>\n<p><span style=\"font-weight: 400;\">Once it\u2019s on, you will see a box to type your message in.<\/span><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-196332 size-full\" src=\"https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2021\/09\/Step-3-e1632305376435.jpeg\" alt=\"Auto-replies on Outlook\" width=\"1280\" height=\"412\" srcset=\"https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2021\/09\/Step-3-e1632305376435.jpeg 1280w, https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2021\/09\/Step-3-e1632305376435-300x97.jpeg 300w, https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2021\/09\/Step-3-e1632305376435-1024x330.jpeg 1024w, https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2021\/09\/Step-3-e1632305376435-768x247.jpeg 768w, https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2021\/09\/Step-3-e1632305376435-100x32.jpeg 100w, https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2021\/09\/Step-3-e1632305376435-700x225.jpeg 700w\" sizes=\"auto, (max-width: 1280px) 100vw, 1280px\" \/><\/p>\n<p><span style=\"font-weight: 400;\">If you wish for Outlook to send these replies only during a certain period, then mention the time and date.<\/span><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-196333 size-full\" src=\"https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2021\/09\/Replies-only-during-a-specific-period-e1632305410942.jpeg\" alt=\"Blocking time on Outlook\" width=\"1065\" height=\"432\" srcset=\"https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2021\/09\/Replies-only-during-a-specific-period-e1632305410942.jpeg 1065w, https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2021\/09\/Replies-only-during-a-specific-period-e1632305410942-300x122.jpeg 300w, https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2021\/09\/Replies-only-during-a-specific-period-e1632305410942-1024x415.jpeg 1024w, https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2021\/09\/Replies-only-during-a-specific-period-e1632305410942-768x312.jpeg 768w, https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2021\/09\/Replies-only-during-a-specific-period-e1632305410942-100x41.jpeg 100w, https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2021\/09\/Replies-only-during-a-specific-period-e1632305410942-700x284.jpeg 700w\" sizes=\"auto, (max-width: 1065px) 100vw, 1065px\" \/><\/p>\n<h2><span style=\"font-weight: 400;\">Adding Vacation to the Outlook Calendar<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">To enable your full vacation mode, you want to make sure that you\u2019ve blocked your vacation time on your calendar as well. This will let your coworkers (if you\u2019re an employee) or employees (if you\u2019re an employer) know that you\u2019re away on vacation. This will show your team that you are unavailable for a specific period.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Look at the image below:<\/span><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-196334 size-full\" src=\"https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2021\/09\/Block-time-on-calendar-e1632305448643.jpeg\" alt=\"Out of office message on Outlook\" width=\"1152\" height=\"294\" srcset=\"https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2021\/09\/Block-time-on-calendar-e1632305448643.jpeg 1152w, https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2021\/09\/Block-time-on-calendar-e1632305448643-300x77.jpeg 300w, https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2021\/09\/Block-time-on-calendar-e1632305448643-1024x261.jpeg 1024w, https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2021\/09\/Block-time-on-calendar-e1632305448643-768x196.jpeg 768w, https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2021\/09\/Block-time-on-calendar-e1632305448643-100x26.jpeg 100w, https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2021\/09\/Block-time-on-calendar-e1632305448643-700x179.jpeg 700w\" sizes=\"auto, (max-width: 1152px) 100vw, 1152px\" \/><\/p>\n<p><span style=\"font-weight: 400;\">Just under the time, tick the box that says &#8216;block my calendar for this period&#8217;.\u00a0 To provide further information, you can also add a title to your event.<\/span><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-196335 size-full\" src=\"https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2021\/09\/Extra-comment.jpeg\" alt=\"Out of office message on Outlook\" width=\"1280\" height=\"315\" srcset=\"https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2021\/09\/Extra-comment.jpeg 1280w, https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2021\/09\/Extra-comment-300x74.jpeg 300w, https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2021\/09\/Extra-comment-1024x252.jpeg 1024w, https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2021\/09\/Extra-comment-768x189.jpeg 768w, https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2021\/09\/Extra-comment-100x25.jpeg 100w, https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2021\/09\/Extra-comment-700x172.jpeg 700w\" sizes=\"auto, (max-width: 1280px) 100vw, 1280px\" \/><\/p>\n<p><span style=\"font-weight: 400;\">In addition, you can also automatically decline new invitations for any event or meeting that occurs during your vacation. Simply check the box for it as shown in the image below.<\/span><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-196336 size-full\" src=\"https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2021\/09\/Decline-new-events.jpeg\" alt=\"Out of office message on Outlook\" width=\"1280\" height=\"557\" srcset=\"https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2021\/09\/Decline-new-events.jpeg 1280w, https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2021\/09\/Decline-new-events-300x131.jpeg 300w, https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2021\/09\/Decline-new-events-1024x446.jpeg 1024w, https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2021\/09\/Decline-new-events-768x334.jpeg 768w, https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2021\/09\/Decline-new-events-100x44.jpeg 100w, https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2021\/09\/Decline-new-events-700x305.jpeg 700w\" sizes=\"auto, (max-width: 1280px) 100vw, 1280px\" \/><\/p>\n<p><span style=\"font-weight: 400;\">To decline or even cancel any meetings that you have during this period, simply check the box.<\/span><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-196337 size-full\" src=\"https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2021\/09\/Cancel-meetings.jpeg\" alt=\"Cancel meetings\" width=\"1280\" height=\"500\" srcset=\"https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2021\/09\/Cancel-meetings.jpeg 1280w, https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2021\/09\/Cancel-meetings-300x117.jpeg 300w, https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2021\/09\/Cancel-meetings-1024x400.jpeg 1024w, https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2021\/09\/Cancel-meetings-768x300.jpeg 768w, https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2021\/09\/Cancel-meetings-100x39.jpeg 100w, https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2021\/09\/Cancel-meetings-700x273.jpeg 700w\" sizes=\"auto, (max-width: 1280px) 100vw, 1280px\" \/><\/p>\n<p><span style=\"font-weight: 400;\">Now that you\u2019ve followed all the above-mentioned steps, an out-of-office on Outlook is set. Every email that you get will be auto-replied with your custom message. However, If you wish to auto-reply only to your contacts, check the box.\u00a0<\/span><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-196338 size-full\" src=\"https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2021\/09\/Only-contacts.jpeg\" alt=\"Out of office message on Outlook\" width=\"1280\" height=\"538\" srcset=\"https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2021\/09\/Only-contacts.jpeg 1280w, https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2021\/09\/Only-contacts-300x126.jpeg 300w, https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2021\/09\/Only-contacts-1024x430.jpeg 1024w, https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2021\/09\/Only-contacts-768x323.jpeg 768w, https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2021\/09\/Only-contacts-100x42.jpeg 100w, https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2021\/09\/Only-contacts-700x294.jpeg 700w\" sizes=\"auto, (max-width: 1280px) 100vw, 1280px\" \/><\/p>\n<p><span style=\"font-weight: 400;\">With that being done, simply save it and you\u2019ve set up an out-of-office message on Outlook.\u00a0<\/span><\/p>\n<h2><span style=\"font-weight: 400;\">Out of Office Outlook on Mobile<\/span><\/h2>\n<p>Okay, so you just reached your destination but didn&#8217;t bring your laptop with you. In that case, we&#8217;ve got you covered. Set up an out-of-office message on Outlook right on your mobile.<\/p>\n<p><span style=\"font-weight: 400;\">To set up an out of office message on your mobile follow these steps:<\/span><\/p>\n<p>As the first step, open your browser and log in to your Outlook account. You may need to do this in a browser because full functions are sometimes not available in the apps. After logging in, simply select the three-bar menu. Look at the image below:<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-196341 size-large\" src=\"https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2021\/09\/Three-bar-menu-e1632315049810-1024x596.jpeg\" alt=\"Three bar menu for out of office outlook\" width=\"668\" height=\"389\" srcset=\"https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2021\/09\/Three-bar-menu-e1632315049810-1024x596.jpeg 1024w, https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2021\/09\/Three-bar-menu-e1632315049810-300x175.jpeg 300w, https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2021\/09\/Three-bar-menu-e1632315049810-768x447.jpeg 768w, https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2021\/09\/Three-bar-menu-e1632315049810-100x58.jpeg 100w, https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2021\/09\/Three-bar-menu-e1632315049810-700x407.jpeg 700w, https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2021\/09\/Three-bar-menu-e1632315049810.jpeg 1242w\" sizes=\"auto, (max-width: 668px) 100vw, 668px\" \/><\/p>\n<p>&nbsp;<\/p>\n<p>As the next step, go to settings just on the upper right corner.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-196342 size-large\" src=\"https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2021\/09\/Tap-settings-e1632315004630-1024x584.jpeg\" alt=\"Tap settings for out of office outlook \" width=\"668\" height=\"381\" srcset=\"https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2021\/09\/Tap-settings-e1632315004630-1024x584.jpeg 1024w, https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2021\/09\/Tap-settings-e1632315004630-300x171.jpeg 300w, https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2021\/09\/Tap-settings-e1632315004630-768x438.jpeg 768w, https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2021\/09\/Tap-settings-e1632315004630-100x57.jpeg 100w, https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2021\/09\/Tap-settings-e1632315004630-700x399.jpeg 700w, https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2021\/09\/Tap-settings-e1632315004630.jpeg 1099w\" sizes=\"auto, (max-width: 668px) 100vw, 668px\" \/><\/p>\n<p>&nbsp;<\/p>\n<p>Look for automatic replies in the settings<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-196407 size-full\" src=\"https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2021\/09\/WhatsApp-Image-2021-09-22-at-5.38.51-PM-e1632314800289.jpeg\" alt=\"Auto Reply on Outlook\" width=\"578\" height=\"402\" srcset=\"https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2021\/09\/WhatsApp-Image-2021-09-22-at-5.38.51-PM-e1632314800289.jpeg 578w, https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2021\/09\/WhatsApp-Image-2021-09-22-at-5.38.51-PM-e1632314800289-300x209.jpeg 300w, https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2021\/09\/WhatsApp-Image-2021-09-22-at-5.38.51-PM-e1632314800289-100x70.jpeg 100w\" sizes=\"auto, (max-width: 578px) 100vw, 578px\" \/><\/p>\n<p>Once you find it, tap it and you&#8217;ll see the toggle to turn automatic replies on.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-196344 size-large\" src=\"https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2021\/09\/Turn-on-automatic-replies-e1632314080199-1024x580.jpeg\" alt=\"Out of office message on Outlook\" width=\"668\" height=\"378\" srcset=\"https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2021\/09\/Turn-on-automatic-replies-e1632314080199-1024x580.jpeg 1024w, https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2021\/09\/Turn-on-automatic-replies-e1632314080199-300x170.jpeg 300w, https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2021\/09\/Turn-on-automatic-replies-e1632314080199-768x435.jpeg 768w, https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2021\/09\/Turn-on-automatic-replies-e1632314080199-100x57.jpeg 100w, https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2021\/09\/Turn-on-automatic-replies-e1632314080199-700x397.jpeg 700w, https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2021\/09\/Turn-on-automatic-replies-e1632314080199.jpeg 1242w\" sizes=\"auto, (max-width: 668px) 100vw, 668px\" \/><\/p>\n<p>Since you want an auto-reply for everyone, check the box for &#8216;reply to everyone&#8217;.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-196345 size-large aligncenter\" src=\"https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2021\/09\/Select-reply-to-everyone-1024x349.jpeg\" alt=\"Out of office message outlook\" width=\"668\" height=\"228\" srcset=\"https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2021\/09\/Select-reply-to-everyone-1024x349.jpeg 1024w, https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2021\/09\/Select-reply-to-everyone-300x102.jpeg 300w, https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2021\/09\/Select-reply-to-everyone-768x262.jpeg 768w, https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2021\/09\/Select-reply-to-everyone-100x34.jpeg 100w, https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2021\/09\/Select-reply-to-everyone-700x238.jpeg 700w, https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2021\/09\/Select-reply-to-everyone.jpeg 1189w\" sizes=\"auto, (max-width: 668px) 100vw, 668px\" \/><\/p>\n<p>As the last step, type in your message.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-196346 size-large\" src=\"https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2021\/09\/Type-your-message-e1632313172276-1024x819.jpeg\" alt=\"Type your out of office Outlook message \" width=\"668\" height=\"534\" srcset=\"https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2021\/09\/Type-your-message-e1632313172276-1024x819.jpeg 1024w, https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2021\/09\/Type-your-message-e1632313172276-300x240.jpeg 300w, https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2021\/09\/Type-your-message-e1632313172276-768x614.jpeg 768w, https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2021\/09\/Type-your-message-e1632313172276-100x80.jpeg 100w, https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2021\/09\/Type-your-message-e1632313172276-563x450.jpeg 563w, https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2021\/09\/Type-your-message-e1632313172276.jpeg 1241w\" sizes=\"auto, (max-width: 668px) 100vw, 668px\" \/><\/p>\n<p>And just like that, you&#8217;re done! You have now set up your out-of-office message in Outlook using your phone.<\/p>\n<h2>Some Templates to Start With<\/h2>\n<p>Below are some templates you can use to write your out-of-office message:<\/p>\n<p><em>Hey there. Thanks for your email. However, I am currently away from the desk from mm\/dd to mm\/dd. In case of urgent queries please contact [NAME] at [EMAIL] or [PHONE]. I will get back to you when I return.\u00a0<\/em><\/p>\n<p><em>Hi. Thanks for the message. Right now, I am on a family vacation in a warmer country, away from chilly Chicago. Sadly, I will not be responding to emails until mm\/dd. If you need immediate help, please contact [NAME] at [EMAIL] or [PHONE] while I am away. Stay safe and warm!<\/em><\/p>\n<p><em>Hello. Unfortunately, I am away right now with limited email access and will be back by the 10th of this month. In case of an emergency matter, contact [NAME] at [EMAIL]. Fortunately for you, in the meanwhile, you can check this awesome ebook out. I&#8217;ll get back to you as soon as I return to work.\u00a0<\/em><\/p>\n<p><em>Hi there. Sorry, you missed me. I am away from the office from mm\/dd to mm\/dd. I will reply to you when I return. In the meanwhile, keep up with us on our Twitter\/Instagram\/LinkedIn handle to see what we&#8217;re up to. Have a great day!<\/em><\/p>\n<p><em>Good day! So I am in the mountains right now with limited internet connectivity and can&#8217;t respond to emails. If your message can wait, I&#8217;ll get back to you on mm\/dd. In case it&#8217;s urgent, [NAME] at [EMAIL] will be glad to assist you.\u00a0<\/em><\/p>\n<p><em>Hi. Thanks for the message. Hate to break it to you but I&#8217;ve taken some time off work. Therefore I&#8217;m not able to respond to your email right now. In case it&#8217;s urgent please reach out to [NAME] at [EMAIL]. They will be happy to help you in my absence. I&#8217;ll get back to the office on mm\/dd. Thanks for waiting.\u00a0<\/em><\/p>\n<h2>Track Your Vacations with AttendanceBot<\/h2>\n<p>The above-mentioned process or out-of-office on Outlook is preferable for most small organizations with small teams. Bigger teams need something more feature-rich or complex. If you&#8217;re a big team and wondering what is the solution, how to request leaves, manage them or even announce leaves, you&#8217;ve come to the right place.<\/p>\n<p>With <strong><a href=\"https:\/\/www.attendancebot.com\/absence-management\/?utm_source=blog&amp;utm_medium=in-line&amp;utm_campaign=out-of-office-outlook\" target=\"_blank\" rel=\"noopener\">AttendanceBot<\/a>,<\/strong> teams can easily request leaves and announce their vacations. Employers can track their employees&#8217; vacations or any other time off work. The good news is that all of this is just a click away!<\/p>\n<p>We love AttendanceBot because it&#8217;s super easy to use and integrates with Slack and MS Teams. Check out how to request vacation and announce it using AttendanceBot in the following steps:<\/p>\n<p>The first step is to add AttendanceBot to your workspace. Once its done, open it and simply type in &#8216;on vacation&#8217; and enter the dates you wish to take time off as shown in the image below:<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-196351 size-full\" src=\"https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2021\/09\/AB-asks-to-confirm-min-e1632304917945.png\" alt=\"Vacation management with AttendanceBot\" width=\"1531\" height=\"513\" srcset=\"https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2021\/09\/AB-asks-to-confirm-min-e1632304917945.png 1531w, https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2021\/09\/AB-asks-to-confirm-min-e1632304917945-300x101.png 300w, https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2021\/09\/AB-asks-to-confirm-min-e1632304917945-1024x343.png 1024w, https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2021\/09\/AB-asks-to-confirm-min-e1632304917945-768x257.png 768w, https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2021\/09\/AB-asks-to-confirm-min-e1632304917945-100x34.png 100w, https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2021\/09\/AB-asks-to-confirm-min-e1632304917945-700x235.png 700w\" sizes=\"auto, (max-width: 1531px) 100vw, 1531px\" \/><\/p>\n<p>After you confirm your vacation, it goes to your manager for approval. AttendanceBot allows managers to easily approve or deny requests, manage notifications, and have an overview of the team\u2019s time off. The manager will see that you requested a vacation as shown below:<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-196352 size-full\" src=\"https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2021\/09\/What-managers-will-see-min-e1632304993277.png\" alt=\"Vacation management with AttendanceBot\" width=\"1857\" height=\"494\" srcset=\"https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2021\/09\/What-managers-will-see-min-e1632304993277.png 1857w, https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2021\/09\/What-managers-will-see-min-e1632304993277-300x80.png 300w, https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2021\/09\/What-managers-will-see-min-e1632304993277-1024x272.png 1024w, https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2021\/09\/What-managers-will-see-min-e1632304993277-768x204.png 768w, https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2021\/09\/What-managers-will-see-min-e1632304993277-1536x409.png 1536w, https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2021\/09\/What-managers-will-see-min-e1632304993277-100x27.png 100w, https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2021\/09\/What-managers-will-see-min-e1632304993277-700x186.png 700w, https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2021\/09\/What-managers-will-see-min-e1632304993277-1600x426.png 1600w\" sizes=\"auto, (max-width: 1857px) 100vw, 1857px\" \/><\/p>\n<p>Once the manager approves your vacation or denies it, AttendanceBot notifies you instantly.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-196354 size-full\" src=\"https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2021\/09\/Vacation-is-approved-min-e1632304864583.png\" alt=\"Vacation management with AttendanceBot\" width=\"1737\" height=\"369\" srcset=\"https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2021\/09\/Vacation-is-approved-min-e1632304864583.png 1737w, https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2021\/09\/Vacation-is-approved-min-e1632304864583-300x64.png 300w, https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2021\/09\/Vacation-is-approved-min-e1632304864583-1024x218.png 1024w, https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2021\/09\/Vacation-is-approved-min-e1632304864583-768x163.png 768w, https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2021\/09\/Vacation-is-approved-min-e1632304864583-1536x326.png 1536w, https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2021\/09\/Vacation-is-approved-min-e1632304864583-100x21.png 100w, https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2021\/09\/Vacation-is-approved-min-e1632304864583-700x149.png 700w, https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2021\/09\/Vacation-is-approved-min-e1632304864583-1600x340.png 1600w\" sizes=\"auto, (max-width: 1737px) 100vw, 1737px\" \/><\/p>\n<p>To announce the approved vacations, AttendanceBot notifies everyone on the team in your general Slack or MS Teams channel.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-196355 size-full\" src=\"https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2021\/09\/People-on-vacay-min.png\" alt=\"Announcements with AttendanceBot\" width=\"1797\" height=\"529\" srcset=\"https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2021\/09\/People-on-vacay-min.png 1797w, https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2021\/09\/People-on-vacay-min-300x88.png 300w, https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2021\/09\/People-on-vacay-min-1024x301.png 1024w, https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2021\/09\/People-on-vacay-min-768x226.png 768w, https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2021\/09\/People-on-vacay-min-1536x452.png 1536w, https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2021\/09\/People-on-vacay-min-100x29.png 100w, https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2021\/09\/People-on-vacay-min-700x206.png 700w, https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2021\/09\/People-on-vacay-min-1600x471.png 1600w\" sizes=\"auto, (max-width: 1797px) 100vw, 1797px\" \/><\/p>\n<h2>The Takeaway<\/h2>\n<p>Out-of-office message or auto-reply on Outlook is a cool feature. It lets your team know you&#8217;re currently unavailable. Therefore this feature lets you enjoy your vacation time without you worrying about replying to your worthy contacts or team members. Although it is a great way to let them know you&#8217;re away, it may not be the best solution for bigger teams.<\/p>\n<p>For that, install AttendanceBot, request leaves, and announce them organization-wide easily. Another reason we&#8217;re thankful for AttendanceBot is that it also lets you apply for and approve PTOs or sick leaves. So enjoy your holiday because we&#8217;ve got your back.<\/p>\n<p><a href=\"https:\/\/www.attendancebot.com\/absence-management\/?utm_source=blog&amp;utm_medium=banner&amp;utm_campaign=out-of-office-outlook&amp;utm_content=final\"><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-196375 size-full\" src=\"https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2021\/09\/Tracking-vacations-and-approvong-leaves-with-AB.png\" alt=\"Tracking Vacations and Approving Leaves with AB\" width=\"785\" height=\"128\" srcset=\"https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2021\/09\/Tracking-vacations-and-approvong-leaves-with-AB.png 785w, https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2021\/09\/Tracking-vacations-and-approvong-leaves-with-AB-300x49.png 300w, https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2021\/09\/Tracking-vacations-and-approvong-leaves-with-AB-768x125.png 768w, https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2021\/09\/Tracking-vacations-and-approvong-leaves-with-AB-100x16.png 100w, https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2021\/09\/Tracking-vacations-and-approvong-leaves-with-AB-700x114.png 700w\" sizes=\"auto, (max-width: 785px) 100vw, 785px\" \/><\/a><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Are you looking for an easy way to announce your vacations? This article is a guide on setting up out-of-office message on Outlook and more.<\/p>\n","protected":false},"author":1,"featured_media":196379,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[16,17],"tags":[],"class_list":["post-196326","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-hr-apps","category-microsoft-teams"],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v24.8 (Yoast SEO v26.8) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>The Guide to Out of Office Outlook for Vacation Tracking | AttendanceBot<\/title>\n<meta name=\"description\" content=\"Are you looking for an easy way to announce your vacations? 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This article is a guide on setting up out-of-office message on Outlook and more.\" \/>\n<meta property=\"og:url\" content=\"https:\/\/www.attendancebot.com\/blog\/out-of-office-outlook\/\" \/>\n<meta property=\"og:site_name\" content=\"AttendanceBot Blog\" \/>\n<meta property=\"article:publisher\" content=\"https:\/\/www.facebook.com\/Anaekhq\/\" \/>\n<meta property=\"article:published_time\" content=\"2021-09-22T09:51:45+00:00\" \/>\n<meta property=\"article:modified_time\" content=\"2021-09-22T15:54:14+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2021\/09\/Track-vacations.jpg\" \/>\n\t<meta property=\"og:image:width\" content=\"950\" \/>\n\t<meta property=\"og:image:height\" content=\"500\" \/>\n\t<meta property=\"og:image:type\" content=\"image\/jpeg\" \/>\n<meta name=\"author\" content=\"Author\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:creator\" content=\"@anaekhq\" \/>\n<meta name=\"twitter:site\" content=\"@anaekhq\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"Author\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"11 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\/\/schema.org\",\"@graph\":[{\"@type\":\"Article\",\"@id\":\"https:\/\/www.attendancebot.com\/blog\/out-of-office-outlook\/#article\",\"isPartOf\":{\"@id\":\"https:\/\/www.attendancebot.com\/blog\/out-of-office-outlook\/\"},\"author\":{\"name\":\"Author\",\"@id\":\"https:\/\/www.attendancebot.com\/blog\/#\/schema\/person\/83a15ab898fb046f43fe8fc0909d700e\"},\"headline\":\"The Guide to Out of Office Outlook for Vacation Tracking\",\"datePublished\":\"2021-09-22T09:51:45+00:00\",\"dateModified\":\"2021-09-22T15:54:14+00:00\",\"mainEntityOfPage\":{\"@id\":\"https:\/\/www.attendancebot.com\/blog\/out-of-office-outlook\/\"},\"wordCount\":1454,\"image\":{\"@id\":\"https:\/\/www.attendancebot.com\/blog\/out-of-office-outlook\/#primaryimage\"},\"thumbnailUrl\":\"https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2021\/09\/Track-vacations.jpg\",\"articleSection\":[\"HR Apps\",\"Microsoft Teams\"],\"inLanguage\":\"en-US\"},{\"@type\":\"WebPage\",\"@id\":\"https:\/\/www.attendancebot.com\/blog\/out-of-office-outlook\/\",\"url\":\"https:\/\/www.attendancebot.com\/blog\/out-of-office-outlook\/\",\"name\":\"The Guide to Out of Office Outlook for Vacation Tracking | AttendanceBot\",\"isPartOf\":{\"@id\":\"https:\/\/www.attendancebot.com\/blog\/#website\"},\"primaryImageOfPage\":{\"@id\":\"https:\/\/www.attendancebot.com\/blog\/out-of-office-outlook\/#primaryimage\"},\"image\":{\"@id\":\"https:\/\/www.attendancebot.com\/blog\/out-of-office-outlook\/#primaryimage\"},\"thumbnailUrl\":\"https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2021\/09\/Track-vacations.jpg\",\"datePublished\":\"2021-09-22T09:51:45+00:00\",\"dateModified\":\"2021-09-22T15:54:14+00:00\",\"author\":{\"@id\":\"https:\/\/www.attendancebot.com\/blog\/#\/schema\/person\/83a15ab898fb046f43fe8fc0909d700e\"},\"description\":\"Are you looking for an easy way to announce your vacations? 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