{"id":268,"date":"2019-07-24T10:00:10","date_gmt":"2019-07-24T09:00:10","guid":{"rendered":"https:\/\/www.attendancebot.com\/blog\/?p=268"},"modified":"2021-08-31T06:26:37","modified_gmt":"2021-08-31T10:26:37","slug":"your-out-of-office-checklist-to-still-get-work-done","status":"publish","type":"post","link":"https:\/\/www.attendancebot.com\/blog\/your-out-of-office-checklist-to-still-get-work-done\/","title":{"rendered":"Your Out Of Office Checklist To (Still) Get Work Done!"},"content":{"rendered":"

Stepping away from your desk for a vacation is a pleasure, but the days leading up to your leave is precisely the opposite. With rushed timelines, overdue tasks, and last-minute meetings, it\u2019s a good thing you have a few days off to recover from all that stress. But, going out of office doesn\u2019t have to be stressful.<\/p>\n

Spend the week before you leave to prioritize your workload and prep your team smartly. Here\u2019s a quick out of office checklist to help you tick off your crucial tasks before leaving for your vacation.<\/p>\n

The only out of office checklist you need<\/strong><\/h3>\n
1. Inform your team in advance<\/strong><\/h5>\n

If you\u2019ve planned your vacation early on, you can let your team know about your leave days two weeks in advance. Most companies use leave tracking tools like AttendanceBot<\/a> to enable employees to inform the team about any leaves that members are taking and for how long.<\/p>\n

This allows team members to reschedule meetings and tasks that were intended for the days you would be on leave, letting them send you any work requirements they have from you ahead of time. Simply put, it helps in better shift management<\/a> to ensure you being out of the office, doesn\u2019t impact the progress of the team.<\/p>\n

Here are a few commands to make it easier to inform your team of the leave you’re taking: Apply\/ Delete a leave<\/a><\/strong><\/em><\/p>\n

\"out<\/p>\n

2. Set up a calendar event on your personal calendar to block your leave days<\/strong><\/h5>\n

To avoid your team members from scheduling meetings or calls during your out of office days, you can block your leave days on your calendar. This way, even if one of your team members forgets about your leave and plans to schedule a meeting, they will see your blocked calendar and plan the meeting accordingly.<\/p>\n

This is especially important when managing remote teams. Distributed teams often find it challenging to keep track of each other’s schedule.<\/p>\n

3. Get overdue tasks out of the way<\/strong><\/h5>\n

Your top priority on your out of office checklist is clearing any pending work. Finish up any pending tasks and schedule or send across the completed work. Ideally, complete tasks assigned by other team members so that there is no dependency on you.<\/p>\n

An excellent work planning tool that you can use to clear your tasks is the Eisenhower Matrix<\/a>. This lets you prioritize, delegate, or get rid of tasks that are already on your plate. By understanding your most urgent and essential tasks, you can put those on the top of your to-do list. The rest of the tasks can be reassigned your team members, scheduled for a later day, or eliminated entirely.<\/p>\n

4. Reassign projects and brief team members who are covering you<\/strong><\/h5>\n

Set up quick 15 minute meetings with team members who are covering different tasks and projects for you while you are out of office. These meetings would consist of handing over the task, giving them a quick run-down of what has been done, what needs to be done and any challenges you faced or the team member may face. Bonus points if you provide your team members with a manual!<\/p>\n

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