{"id":810,"date":"2020-02-18T11:30:11","date_gmt":"2020-02-18T11:30:11","guid":{"rendered":"https:\/\/www.attendancebot.com\/blog\/?p=810"},"modified":"2021-08-31T06:26:33","modified_gmt":"2021-08-31T10:26:33","slug":"create-a-successful-onboarding-sequence-for-new-hires","status":"publish","type":"post","link":"https:\/\/www.attendancebot.com\/blog\/create-a-successful-onboarding-sequence-for-new-hires\/","title":{"rendered":"How to Create A Successful Onboarding Sequence For New Hires"},"content":{"rendered":"<p><span style=\"font-weight: 400;\">In this age, employee turnover is a real pain point for HRs. New hires need to be properly brought into the company and the lack of a system can cause them to leave your company as quickly as they joined.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Most companies have a poor onboarding setup and this is apparent in the numbers. <\/span><a href=\"https:\/\/hbr.org\/2015\/03\/technology-can-save-onboarding-from-itself\"><span style=\"font-weight: 400;\">33% of new hires look for a new job 6 months into working<\/span><\/a><span style=\"font-weight: 400;\"> at a new place and <\/span><a href=\"http:\/\/www.contractrecruiter.com\/employee-onboarding-matters\/\"><span style=\"font-weight: 400;\">22% of new hires<\/span><\/a><span style=\"font-weight: 400;\"> even start job hunting in their first 45 days.\u00a0 The lack of a positive onboarding experience affects your ability to retain an employee, costs more for your company, and negatively impacts work.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">In this blog, we\u2019ve diving into how you can set up a positive onboarding experience for your new employees.<\/span><\/p>\n<h2><span style=\"font-weight: 400;\">Onboarding Apps to Automate Messages and Reminders<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">One issue with creating a thorough onboarding experience is that it\u2019s tough to manually send\u00a0 multiple messages and reminders to your new hire. This is where an onboarding app can help you autopilot your work, saving you time.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Here are 2 apps that work straight out of your Slack, perfect for onboarding:\u00a0<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">1. Donut<\/span><\/h3>\n<p><a href=\"https:\/\/slack.com\/apps\/A11MJ51SR-donut\"><span style=\"font-weight: 400;\">Donut<\/span><\/a><span style=\"font-weight: 400;\"> has learnt the importance of employee engagement in improving work and the office environment. They use this within their onboarding system as well, allowing HRs to provide their new hires with an onboarding buddy. With Donut, you can set up messages to be sent to the new employee about lunches, meet-and-greet, 1:1s, and more.<\/span><\/p>\n<p><b>Why choose Donut: <\/b><span style=\"font-weight: 400;\">If you prioritize employee connections and want to create an engaging experience of onboarding rather than just information sharing, Donut is for you. Employee engagement is built into the need for a thorough onboarding journey.<\/span><\/p>\n<div class=\"lyte-wrapper fourthree\" style=\"width:960px;max-width:100%;margin:5px auto;\"><div class=\"lyMe\" id=\"WYL_HF5Gnt4qeoM\"><div id=\"lyte_HF5Gnt4qeoM\" data-src=\"https:\/\/blog.attendancebot.com\/wp-content\/plugins\/wp-youtube-lyte\/lyteCache.php?origThumbUrl=%2F%2Fi.ytimg.com%2Fvi%2FHF5Gnt4qeoM%2Fhqdefault.jpg\" class=\"pL\"><div class=\"tC\"><div class=\"tT\"><\/div><\/div><div class=\"play\"><\/div><div class=\"ctrl\"><div class=\"Lctrl\"><\/div><div class=\"Rctrl\"><\/div><\/div><\/div><noscript><a href=\"https:\/\/youtu.be\/HF5Gnt4qeoM\" rel=\"nofollow\"><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/blog.attendancebot.com\/wp-content\/plugins\/wp-youtube-lyte\/lyteCache.php?origThumbUrl=https%3A%2F%2Fi.ytimg.com%2Fvi%2FHF5Gnt4qeoM%2F0.jpg\" alt=\"YouTube video thumbnail\" width=\"960\" height=\"700\" \/><br \/>Watch this video on YouTube<\/a><\/noscript><\/div><\/div><div class=\"lL\" style=\"max-width:100%;width:960px;margin:5px auto;\"><\/div><\/p>\n<h3><span style=\"font-weight: 400;\">2. ChiefOnboarding<\/span><\/h3>\n<p><a href=\"https:\/\/slack.com\/apps\/A4BDDF8SU-chiefonboarding\"><span style=\"font-weight: 400;\">ChiefOnboarding<\/span><\/a><span style=\"font-weight: 400;\"> lets you set up your complete onboarding journey, from day one. It also includes creating accounts for your employees for Google and Slack, ensuring you don\u2019t have to coordinate with your IT department for these small tasks.<\/span><\/p>\n<p><b>Why choose ChiefOnboarding:<\/b><span style=\"font-weight: 400;\"> This app is perfect if you have a single goal, no-frills involved. It\u2019s simple and straightforward. You can focus on what message you want to send and even reward new hires with badges for their work done.<\/span><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-811\" src=\"https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2020\/02\/journey_small.png\" alt=\"\" width=\"800\" height=\"687\" srcset=\"https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2020\/02\/journey_small.png 1374w, https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2020\/02\/journey_small-300x258.png 300w, https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2020\/02\/journey_small-768x660.png 768w, https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2020\/02\/journey_small-1024x879.png 1024w, https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2020\/02\/journey_small-380x326.png 380w, https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2020\/02\/journey_small-800x687.png 800w, https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2020\/02\/journey_small-1160x996.png 1160w\" sizes=\"auto, (max-width: 800px) 100vw, 800px\" \/><\/p>\n<h2><span style=\"font-weight: 400;\">Checklist for a Successful Onboarding Sequence for New Hires<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">To simplify your work of setting up automated messages within your onboarding app, we\u2019ve broken down what a successful onboarding sequence should look like. Use this checklist to provide a positive onboarding experience for your new hires:<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">Pre-joining<\/span><\/h3>\n<h4><span style=\"font-weight: 400;\">1. Get all the paperwork<\/span><\/h4>\n<p><span style=\"font-weight: 400;\">You want to get all the legal stuff out of the way so that your employee can start work fresh, without having to go through the offer letter again. Send an email to your new hire a week prior to joining asking for necessary documents including basic employee information, insurance forms, and other documents you need before the employee can legally start working with you.\u00a0<\/span><\/p>\n<h4><span style=\"font-weight: 400;\">2. Create a benefits package<\/span><\/h4>\n<p><span style=\"font-weight: 400;\">While collecting information from the employee, you can also brief them about the benefits they receive in their position. Let them know about their leaves, health insurance plans they will be covered under, and other benefits they can avail.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Companies across the globe provide benefits like gym membership and online learning budgets to their employees. <\/span><a href=\"https:\/\/www.attendancebot.com\/blog\/types-of-employee-benefits-that-your-team-will-love\/\"><span style=\"font-weight: 400;\">Read about the different employee benefits<\/span><\/a><span style=\"font-weight: 400;\"> that your team will love.<\/span><\/p>\n<h4><span style=\"font-weight: 400;\">3. Set up employee accounts and provide access<\/span><\/h4>\n<p><span style=\"font-weight: 400;\">Set up Google, Slack, and other such accounts to provide employees with their basic communication channels within the team. Have their assigned manager provide access to any tools their department uses\u2014 Github, Trello, Photoshop, etc.<\/span><\/p>\n<h4><span style=\"font-weight: 400;\">4. Set up equipment and workstation<\/span><\/h4>\n<p><span style=\"font-weight: 400;\">You don&#8217;t want to keep your employees waiting on their first day. Keep their computer, furniture, desk supplies, and any other equipment they need for the job-ready on their first day. This also includes assigned desks for the employee.<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">First Day<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">The first day is about helping the employee get acquainted with the company and getting them settled in. Here are a few things you can include in your onboarding experience to integrate the new employee into the team.<\/span><\/p>\n<h4><span style=\"font-weight: 400;\">5. Welcome them<\/span><\/h4>\n<p><span style=\"font-weight: 400;\">When the new hire arrives at the office, make sure that you show them around the place and get them familiarized with the office. Moreover, you can announce within Slack channels about the new hire. Your onboarding apps will allow you to set up an introductory message so you don\u2019t have to stop what you\u2019re doing to send across a message.\u00a0<\/span><\/p>\n<h4><span style=\"font-weight: 400;\">6. Introduce them to folks they\u2019ll be working with<\/span><\/h4>\n<p><span style=\"font-weight: 400;\">While welcoming your new employee, introduce them to the people they\u2019ll be working with. It\u2019s best if you notify your employees beforehand about the new hire so they are prepared to welcome them and help them get settled into the company.\u00a0<\/span><\/p>\n<h4><span style=\"font-weight: 400;\">7. Give them a primer about the work their department does<\/span><\/h4>\n<p><span style=\"font-weight: 400;\">Use the first day to sit down with them (and their manager) for a few minutes to get into the details about what the department does. You can share some documents that the employee can read so they can get familiar with the work done in the past. Suggest that they peek into project management tools and sit in department meetings so that they can pick up work faster.<\/span><\/p>\n<p><span style=\"font-weight: 400;\"><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-813 size-full\" src=\"https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2020\/02\/salesOB-01-shadowCalls.png\" alt=\"\" width=\"720\" height=\"500\" srcset=\"https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2020\/02\/salesOB-01-shadowCalls.png 720w, https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2020\/02\/salesOB-01-shadowCalls-300x208.png 300w, https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2020\/02\/salesOB-01-shadowCalls-200x140.png 200w, https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2020\/02\/salesOB-01-shadowCalls-380x264.png 380w\" sizes=\"auto, (max-width: 720px) 100vw, 720px\" \/>\u00a0<\/span><\/p>\n<h4><span style=\"font-weight: 400;\">8. Provide required reading about the company and its vision<\/span><\/h4>\n<p><span style=\"font-weight: 400;\">While they get familiar with the work that the company does, you can also give them some reading to do so they can understand the company and why you do what you do. This document can include your vision, roadmap, current milestones, success metrics you use, etc. It\u2019s a great way to help the employee learn the reasoning behind the work they do and make them motivated to jump into the work.<\/span><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-815 size-full\" src=\"https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2020\/02\/slack_welcome_message.png\" alt=\"\" width=\"665\" height=\"336\" srcset=\"https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2020\/02\/slack_welcome_message.png 665w, https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2020\/02\/slack_welcome_message-300x152.png 300w, https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2020\/02\/slack_welcome_message-380x192.png 380w\" sizes=\"auto, (max-width: 665px) 100vw, 665px\" \/><\/p>\n<h3><span style=\"font-weight: 400;\">Second Day<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Once settled in, get your new employee more familiar with the work they will be doing and get them started with an assignment.<\/span><\/p>\n<h4><span style=\"font-weight: 400;\">9. Discuss the employee\u2019s projects and goals<\/span><\/h4>\n<p><span style=\"font-weight: 400;\">Now that the employee knows what the company does and how the department functions, it\u2019s time to set expectations. Have them sit with their manager to talk about the projects on their plan, who they\u2019ll be working with and what they need to achieve with the project. Setting goals can help the employee plan better.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The manager can also use this time to ask the employee what their ideal career path looks like so that in the future, the employee can work on projects that align with their interests.<\/span><\/p>\n<h4><span style=\"font-weight: 400;\">10. Share all the info about the systems your company uses<\/span><\/h4>\n<p><span style=\"font-weight: 400;\">Let your new employee know how things work in the office. How do you <\/span><a href=\"https:\/\/www.attendancebot.com\/blog\/ultimate-guide-to-employee-scheduling\/\"><span style=\"font-weight: 400;\">track time<\/span><\/a><span style=\"font-weight: 400;\">? Is there a way that you measure performance? What project management tools do you use? What other apps do you frequently use, like password management or poll creators? How do you share feedback?<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Give them a list of systems you have within the company that keeps the place running smoothly. <\/span><a href=\"https:\/\/www.attendancebot.com\/blog\/slack-hr-bots\/\"><span style=\"font-weight: 400;\">Read more about the HR bots<\/span><\/a><span style=\"font-weight: 400;\"> you can set in place to create systems in your company and manage employees smartly.<\/span><\/p>\n<h4><span style=\"font-weight: 400;\">11. Set an assignment<\/span><\/h4>\n<p><span style=\"font-weight: 400;\">An assignment in the first week of joining can help your employees get a hands-on understanding of what you do. This assignment would look different for each employee and setting up this task will fall on the employee&#8217;s supervisor. Monitor what the task the supervisor has set up for them and when checking in with the employee, talk to them about this assignment they have. Once the assignment is completed, the supervisor should report back to you about how the employee performed and whether they faced any issues.\u00a0\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Having an understanding of how they fared in the assignment can allow you to uncover weaknesses early on to help them as they continue working.<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">Week 1<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">The rest of the week will mostly be monitoring the employee and helping them fit in. As the week comes to an end, a good 1:1 can help you understand the employee\u2019s challenges and firmly integrate them into the company.<\/span><\/p>\n<h4><span style=\"font-weight: 400;\">12. Follow-up to clear any doubts and questions<\/span><\/h4>\n<p><span style=\"font-weight: 400;\">Not enough HRs follow up with their new hires during the first week of their work. Set up two automated messages on your onboarding app across the first week of their employment, asking the new hire if they need any help. The employee will be less hesitant to approach you with questions and you can clear all doubts they have easily.<\/span><\/p>\n<h4><span style=\"font-weight: 400;\">13. Let them know where they can learn more about office rules<\/span><\/h4>\n<p><span style=\"font-weight: 400;\">Your employee can\u2019t keep coming to you with questions they have about the wifi, reimbursements, or the stationery supplies. Let them know about your office wiki that will answer these frequently asked questions for them without having to ask someone else for help.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">If you don\u2019t have an office wiki yet, set it up with <\/span><a href=\"https:\/\/www.officeamp.com\/\"><span style=\"font-weight: 400;\">OfficeAmp<\/span><\/a><span style=\"font-weight: 400;\">. Once set up, your employees can ask the bot questions straight within Slack and get answers instantly. You don\u2019t have to waste time on these smaller queries again!<\/span><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-816\" src=\"https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2020\/02\/stream-2@2x.png\" alt=\"\" width=\"700\" height=\"670\" srcset=\"https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2020\/02\/stream-2@2x.png 1132w, https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2020\/02\/stream-2@2x-300x287.png 300w, https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2020\/02\/stream-2@2x-768x735.png 768w, https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2020\/02\/stream-2@2x-1024x981.png 1024w, https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2020\/02\/stream-2@2x-380x364.png 380w, https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2020\/02\/stream-2@2x-800x766.png 800w\" sizes=\"auto, (max-width: 700px) 100vw, 700px\" \/><\/p>\n<h4><span style=\"font-weight: 400;\">14. Plan a team lunch for the end of the week<\/span><\/h4>\n<p><span style=\"font-weight: 400;\">Show your new hire what the culture of the office is like with a team lunch. Many team lunches are often on a Friday and this fun activity helps to ease the new employee into the company and give them a feeler of the team culture. This will also give them an opportunity to meet the rest of the team and foster deeper relationships with their co-workers, getting more comfortable with the place.<\/span><\/p>\n<p>Apps like <a href=\"https:\/\/slack.com\/apps\/A1BES823B-lunch-train\">LunchTrain<\/a> allow you to set up team lunches and automate reminders for the activity.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-774 size-full\" src=\"https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2020\/01\/ABlunch-1.png\" alt=\"\" width=\"1996\" height=\"942\" srcset=\"https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2020\/01\/ABlunch-1.png 1996w, https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2020\/01\/ABlunch-1-300x142.png 300w, https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2020\/01\/ABlunch-1-768x362.png 768w, https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2020\/01\/ABlunch-1-1024x483.png 1024w, https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2020\/01\/ABlunch-1-380x179.png 380w, https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2020\/01\/ABlunch-1-800x378.png 800w, https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2020\/01\/ABlunch-1-1160x547.png 1160w\" sizes=\"auto, (max-width: 1996px) 100vw, 1996px\" \/><\/p>\n<h4><span style=\"font-weight: 400;\">15. Schedule a one-on-one at the end of the week<\/span><\/h4>\n<p><span style=\"font-weight: 400;\">Your last step in onboarding your new employee involves a sit down chat with them. Ask them how their week went, what challenges they faced and help them with anything they need.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">This final step can help you understand the areas they need assistance and clear any questions they have before they dive into work. It will also reassure them that you are around to help them when needed.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Many companies schedule these one-on-one meetings twice in the first month of the new employee\u2019s joining to be more thorough in their onboarding experience.<\/span><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-814\" src=\"https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2020\/02\/DON036_Slack_UI_01_1-1-1.png\" alt=\"\" width=\"700\" height=\"486\" srcset=\"https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2020\/02\/DON036_Slack_UI_01_1-1-1.png 1501w, https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2020\/02\/DON036_Slack_UI_01_1-1-1-300x208.png 300w, https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2020\/02\/DON036_Slack_UI_01_1-1-1-768x534.png 768w, https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2020\/02\/DON036_Slack_UI_01_1-1-1-1024x712.png 1024w, https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2020\/02\/DON036_Slack_UI_01_1-1-1-200x140.png 200w, https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2020\/02\/DON036_Slack_UI_01_1-1-1-380x264.png 380w, https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2020\/02\/DON036_Slack_UI_01_1-1-1-800x556.png 800w, https:\/\/blog.attendancebot.com\/wp-content\/uploads\/2020\/02\/DON036_Slack_UI_01_1-1-1-1160x806.png 1160w\" sizes=\"auto, (max-width: 700px) 100vw, 700px\" \/><\/p>\n<h2><span style=\"font-weight: 400;\">Ready to Set Up An Onboarding Sequence That Helps You Retain New Employees?<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">We hope this helps you create a positive onboarding experience for your new experiences and helps them fully integrate into the company and dive into work without any trouble.<\/span><\/p>\n","protected":false},"excerpt":{"rendered":"<p>In this age, employee turnover is a real pain point for HRs. New hires need to be properly brought into the company and the lack&#8230;<\/p>\n","protected":false},"author":1,"featured_media":817,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[6],"tags":[],"class_list":["post-810","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-hr-best-practices"],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v24.8 (Yoast SEO v26.8) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>How to Create A Successful Onboarding Sequence For New Hires - AttendanceBot Blog<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.attendancebot.com\/blog\/create-a-successful-onboarding-sequence-for-new-hires\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"How to Create A Successful Onboarding Sequence For New Hires\" \/>\n<meta property=\"og:description\" content=\"In this age, employee turnover is a real pain point for HRs. 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