After going through multiple rounds of an interview, employees often expect to get an offer letter straight away. However, most organizations keep their on-hold decision until they conduct interviews with all other candidates. Sometimes, the difference between candidates with similar academic credentials and experience is how well they have written their thank you email after interview.

A thank you note after interview describes that the candidate is waiting expectantly for an offer letter or further rounds. It also says that the candidate follows the formal etiquettes that are important while working in a professional environment.


If the candidates go through the thank you email after interview samples before thanking the employer for their interview, they will notice that most emails are short, concise, and to the point. Here are a few samples that employees could follow while drafting their thank you letter after interview.

Sample 1

Hi [Name of the Interviewer/Moderator],

Thank you for considering me for this role. It was great to meet you and discuss the organization, position, and job roles your organization has to offer. Also, I’m excited to be a part of your reputed organization. I will try my best to improve the sales/brand value/production/quality of (department in which the candidate has been interviewed).

Do let me know what the next steps are.

Best regards,

[Name of the Employee]

Sample 2

Hi [Interviewer’s Name],

Thank you for sparing your time to conduct the interview. It was indeed a very pleasant experience and it was great to hear about your growth within this organization. I’m waiting to be informed about the further steps of the hiring process.

Please contact me immediately if any more documents or details are required from my end.

Sincere regards,

[Candidate’s Name]

Although the above emails are a short thank you email after interview, they signify that the employee is well aware of the regular proceedings involved in the hiring process. They also exhibit the candidate’s professionalism and set the tone for future correspondence between the employee and the employer.

Even employers use thank you emails and appreciation letters to encourage their employees to work better. If the candidates want to go through another post-interview thank you email, they can continue reading our next sample.

Sample 3

Hi [Name of the Interviewer],

I want to thank you from the bottom of my heart for allowing me to be a part of the hiring process. It was a great learning experience for me, and I was glad to hear about your company’s goals, mission, and values. The way you explained the details of the software and testing processes was truly inspiring for me.

Kindly provide me details of the further selection process as early as possible, and do not hesitate to contact me if any further clarification is required from my end.

Sincere regards,

[Candidate’s Name]

Sample 4

Hi [Recruiter’s Name],

Thank you for interviewing me on (date of interview). The manner in which your reputed organization conducts its business can be motivating for both budding entrepreneurs and professionals.

Please feel free to reach out for any further details. I would be overjoyed if you take my candidature forward for the (name of role) position and would be waiting for the next steps.

Have a great week ahead!

[Name of the Employee]

The above thank you email after interview samples tell that the candidate was paying complete attention to the details provided by the interviewer. They also say the candidate was inspired by the work ethics and mission of the organization and is more than willing to share their expertise with the company.

Though the above thank you email samples are apt for most job roles, they might be a little over-the-top, primarily if the interviewer has not explained the organization’s mission, goals, and work ethics in detail. The employees must always draft their letter according to their own experience, as mindlessly following a sample would not help the cause.

If the candidates have just cleared the first or second round of an interview and are waiting for the further rounds, the below thank you note after interview may come in handy. This thank you letter after interview can also be used as a phone interview thank you email after making the necessary changes.

Sample 5

Hi [Interviewer’s Name],

Thank you for giving me the opportunity to explain my qualifications and interest in working for your organization. Though it was just the first/second/telephonic round of the interview, I’m already excited about this opportunity and feel eager to know about the further steps for this role. If you need any further details from my side, I’ll be happy to oblige.

Kindly let me know if more documents are needed to be considered for the hiring process.

Best Regards,

[Candidate’s Name]

The above thank you email is short but good enough if a candidate has just cleared the first, second, or telephonic round. The candidates should note that their thank you letter after interview should not come across as a futile attempt to impress the interviewer. Therefore, it should only consist of relevant details discussed while completing the interview process.

Sample 6

Hi [Interviewer’s Name],

Thanks for giving me this great opportunity to interact with the recruitment panel. It was indeed a unique experience, and the guidelines I received through some of the panelists were quite helpful and encouraging. I can see that working in your organization is truly a privilege for both interns and experienced candidates.

I want to provide any further details or clarifications that may be required from my end and hope to hear from you at the earliest.

Best regards,

[Candidate’s Name]

If the candidates do not know how to write a thank you email after an interview, they can practice it a few times and ask experienced friends and relatives. It is always better to reference the available samples on the internet but not make it sound artificial as the employer may have also read similar pieces in the past.

Editing the sample thank you letter after interview as per the required changes would work in favor of the candidates but copying a thank you email word by word is not recommended.

Apart from writing thank you emails, the candidates must also understand when to send thank you emails after interview. While it is expected that the candidates respond with a thank-you letter immediately after an interview, it should not come seconds later. The interviewer will think that the candidate had written the thank you email before the interview.

Also, the email should not come days after an interview as it would sound very unprofessional and might reflect a lack of interest on the candidate’s part. The thank-you email should be typed and sent within a couple of hours after the interview.

The candidates must also refrain from sharing the details about the rounds, venue, timing, and overall schedule and process of the interview. The interviewer is already aware of these details and does not need to remember every vague information about the candidate. It will also lengthen the thank you email unnecessarily, possibly reducing a candidate’s chances of getting selected.

Giving out too many personal details in the thank you email after the interview would also seem to be unprofessional. An employee who forgot to mention his experience or any other information can do so in the thank-you letter. However, this should not exceed a couple of lines or sentences, or it will appear like the candidate is trying hard to secure the job.

If the candidates are mighty pleased with the proceedings of an interview but also want to create a more profound impression on the interviewer, the below thank you letter after interview can prove to be of great help.

Sample 7

Hello [Interviewer’s Name],

I’m happy to have met with you today. The recollection of your journey in the organization has given me great insights into the organization. It is undoubtedly a great place to achieve my career goals and ambitions. However, I also wish to highlight a few suggestions from my end. I have attached my suggestions regarding gaining the attention of potential clients in the attachment and hope that my observations are taken in the right spirit.

Please feel free to contact me for further details, or you can also drop an email to let me know about the further proceedings or events. I thank you once again for such a wonderful time and discussion!

Best regards,

[Name of the Candidate]

The above post-interview thank you email reveals that the opinions and suggestions should come as politely as possible. Also, the ideas and suggestions of the candidates should not occupy the entire email and should ideally be sent as an attachment.

Sample 8

Hi [Name of the Recruiter],

It was a great experience discussing with you. Thank you for your cooperation and time.

I have attached my opinions about the interview process of your organization. I want to provide my heartfelt thoughts and help wherever possible.

Best wishes,

[Candidate’s Name]

As the candidate has mentioned in the thank you email above, being polite and gentle with feedback is a good idea as you have not cemented your position in the organization yet. Therefore, one must use the thank you email to express gratitude along with some gently worded feedback. Candid suggestions can come later in your time with the organization.

Sample 9

Hi [Recruiter’s Name],

Thanks for giving me this opportunity to present myself before the panelists. I was happy to know about your firm’s objectives and would like to provide my contribution as a sales lead. It was inspiring to know about the lead procuring strategies that your company implements, and I would certainly like to implement them in my future endeavors.

I am looking forward to a quick response from your end. Please get in touch with me for further details or interview rounds.

Yours sincerely,

[Candidate’s Name]

Sample 10

Hello [Recruiter’s name],

Thanks for presenting this excellent opportunity to discuss the job role of (name of role) in your respected organization. It was a truly fantastic experience to share my opinions and past experiences with you. The advice you gave me on building a career graph will help me in all my future endeavors.

I am looking forward to a positive response from your side. Let me know if more details or documents are to be submitted. Thank you once again for your time and guidance.

Yours sincerely,

[Candidate’s Name]

Subject Lines for a Thank You Email After an Interview

Like the email itself, the thank you email after interview subject line should also be precise and short. However, one must not write an extravagant or fancy subject line as it might confuse the interviewer. The sample subject lines for a thank you letter after the interview are listed below:

  • Thank you for yesterday’s interview
  • Thank you for your time and guidance
  • It was great learning about your organization [Organization’s Name should be mentioned]
  • Thank you, [Name of the Interviewer]
  • Expressing my gratitude for giving your time
  • Thanks for letting me share my opinions

Things that Can Make a Thank You Email After an Interview Better

Here are a few things that can help a candidate to draft a perfect thank you note after the interview:

  • If more than one member has taken your interview, you must send a thank you letter to each one of them. Sending a thank-you note via SMS or WhatsApp isn’t that professional and candidates must avoid doing that.
  • The candidates should express their gratitude sincerely, and they must show that they appreciate the time given by the interviewer to conduct the interview.
  • Apart from conveying gratitude, a candidate must also express his sincere interest in joining the company as soon as possible. If it’s just the initial rounds of the selection process, the candidate should express his desire to know about the remainder of the hiring process.
  • To make the thank you email stand out among the dozens of thank you letters that an interviewer might receive, the candidates should mention a specific incident or discussion that they had with the interviewer. However, the incident must be positive or at least neutral, as sharing an unpleasant thing during the interview might not be wise.
  • The candidates must always show that they are willing to share further details required to be selected. Also, they must not shy away from expressing their interest to provide details that can help the recruiters make the decision.
  • The closing statement must always show respect towards the organization and interviewer. The best words to use in a closing statement are sincerely, best regards and so on. The candidates can also thank the interviewer once again before the closing statement. However, they must also avoid giving thanks on too many instances as it sounds too contrived.
  • It is a good thing to add resume links, links to your Linkedin or blog and any other suitable social media profile link at the bottom of the thank you email as it would help the recruiter find more details about you.
  • One must remember that there is no set length, format, and way of writing a thank you note after the interview. While the candidate must use a formal tone, adding personalized notes and greetings is not bad, especially if the candidate has shared a good vibe with the recruiter during the interview. However, being overly informal or casual is strictly forbidden as it would be quite unprofessional.

A simple and concise thank you letter after interview is enough to impress the interviewer. Therefore, the candidates must not try too hard to create an impression or go out of their way to express gratitude in the thank-you email.