You might not know what is induction, but it’s what you should be doing to your new employees. Induction is a process that helps new employees settle into their job and feel supported by their employers during these early stages of employment. It also equips them with the knowledge and training required to do their job well from day one.
This post will outline what an induction program consists of and what information HR should provide in the induction process for a successful start!
One of the essential factors to consider when inducting employees is what exactly induction entails. The induction program contains what information HR should include during the recruitment process. Let’s begin with defining induction first.
What is Induction?
Induction is the process of introducing employees (new hires) to their new work environment to know all the fundamental aspects of their job to perform effectively. The main thing to consider while inducting your new employees is what the employee induction procedure entails. What are all companies expected to include in their employee training programs? Let’s take a look!
How Induction Works?
A successful induction process begins before the new employees even arrive on their first day of work. Before starting their employment, you can introduce them to what they need to know by sending regular emails with information on what new employees can expect, their induction requirements, and what benefits they can look forward to. It empowers you to resolve any questions your employees might have before they even start.
The Importance of Induction
The induction program should establish what the new employee can expect from you as an employer, what their role involves, and what is expected from them further. It also includes what they should expect from colleagues, what are the company values, and what resources will be available to them. It’s a great way to ensure the new employee understands what they expect from them and what they can expect from their co-workers.
Many employees leave soon after starting a new job because they don’t feel supported. HR must be aware of what induction is and what they should add to the employee training program.
The Advantages of an Induction Plan
A well-planned induction program will ensure that everyone understands what induction is and what will be in the employee training induction plan. Hence, the new employees understand what they expect from the company, what they can expect from their manager and its values.
Following are the advantages of an induction plan:
- It saves valuable time
- It provides continuity of service
- It assists to identify obstacles before they escalate
- The induction plan provides information about employee training on performance
- It provides a structured approach to what is induction and what should be there in the employee training
- The induction plan also tells how employee training can be more efficient, effective & productive for new joiners.
- It also provides information about training new employees on their first day in the program.
Worker Induction Procedure
The induction procedure includes what activities should be performed in workers’ employee training programs to ensure new employees what they need to know for their job. Employee induction procedure tells about what an employee should know before working as a new employee in the office.
The important aspects of an employee induction program include:
Meeting with Colleagues
Meeting with colleagues should be included in the employee training. It can help employees get to know each other better. These meeting sessions allow new employees to see the people they are working with and work together. New employees can also gain new insights into their role, how it fits into the big picture, and the company’s expectations from them. These insights will make the first few days easier for new employees as they will understand what induction is and how it will help them proceed further.
Office Tour
HR should include a tour of the office and other facilities in employee training programs. The tour allows new employees to know where everything is and how to access the facilities into the office premises. It will enable them to familiarize themselves with their workplace, and where they will be conducting their work daily. HR should consider including an office tour in the employee induction process.
Health and Safety
Health and safety should be there in employee training programs. It is essential for employees to know how to identify health and safety measures, what steps to take if they are exposed to a hazard, what their rights are and how to report any possible threats. HR should ensure that new employees have all the essential information on their health and safety rights and the steps to take should they feel threatened or unsafe at work.
Get All the Paperwork in Order
Employees should receive and sign all of their documents, including the employment contract, policies, procedures manual, and training program information. The new employee should also receive a copy of all company manuals and documentation.
Get them Familiar with Company Rules
New employees should also receive information on any policies and procedures that the company has. It ensures they know what the company is expecting of them as an employee. If employees are not aware of all company policies and procedures, they may unknowingly break a rule that leads to disciplinary action.
Recognize their Responsibilities
The workforce induction should provide new employees with information on their role, the department they will be working in, and their expectations. Employees could also receive additional training through an employee training program to gain the required skills for their role. The training will help them feel more confident and competent in their role.
Know How to Communicate
New employees should also receive information on communication procedures within the company. This information should include the different types of communication, e-mail protocol, and what to do when they have a work-related issue.
Emphasize Duties in Safety
It is also vital for employees to receive information on their responsibilities regarding health and safety at work. Employees need this understanding so that they know how best to keep themselves safe while performing their roles.
Ensure they Understand the Company Culture
New employees should get information about the company’s values, vision, and mission statements. It will help them understand the company’s culture, knowing what is expected of them when representing the business in their day-to-day activities.
Recognize their Role with Customers
New employees should also have information on how to communicate with customers, including customer service procedures and standard operating practices for any required documentation.
Determine whether any Training is Needed
An induction training program should identify whether new employees require any additional training. If needed, the inductee’s manager will then be able to provide them with information on current skills gaps and what actions need to be taken by both parties for the work function at an optimal level.
Organize First Appraisal Meeting
Following the induction, an employee’s manager should arrange a first performance appraisal meeting. It will allow the manager to gain insight into how well employees are settling in and if they’re doing well in the office. The meeting also allows the managers to provide feedback on areas that need improvement or any other concerns that the company should know.
Characteristics of an Effective Induction Program
An effective induction should be tailored to fit the needs of each employee. Inductees must receive information in a way that allows them to easily absorb, and understand everything they need to know. It should be an exciting time for employees, not overwhelming or daunting. Managers should ensure that the induction process is one of positivity and support rather than pressure or stress.
An effective employee induction program will also provide inductees with all relevant information that helps them settle into their roles quickly. Inductees will feel confident when representing the business in their day-to-day activities, which will help them become effective team members.
Conclusion
Many companies do not realize that an induction program is important for new employees, and it can have a big impact on their success with the company. An induction program should include all areas that a new employee needs to know to function optimally within the business, such as company values and culture, communication protocols, and health & safety regulations.
