You love your company. You love your job, and you love the people you work with. But do you know that when it comes to workplace culture, the best space management is crucial to employee morale and productivity?
When employees feel like they’re working in an environment that’s conducive to their success and happiness, they’re more likely to thrive at work. They want to be productive, and they want to contribute to the success of their team. When they’re working in a space that makes them feel comfortable and happy, they can do just that.
But what does great space management look like? It’s all about making sure every employee feels valued and supported by their workspace. That means lots of natural light, plenty of room for collaboration (and privacy when needed), and plenty of places for employees to recharge during breaks so they come back ready to tackle whatever task is next on the list—whether it’s a client call or a new project proposal.
Space management is a process that helps you to design your workplace so that it is both productive and enjoyable. By using space planning software, you can create the perfect layout for your business so that people are happy and productive at work. Let’s get into the details of space management.
What is Space Management?
Space management is the process of creating a workspace that supports the needs and activities of its occupants. This can be as simple as adding a shelf to a desk or as complex as designing an entire building, but the goal remains consistent: create flexible, configurable, productive spaces that foster collaboration and innovation.
In other words, space management is about ensuring you have the right amount of space for the right people at any given time. It’s also about using space in an effective way.
For instance, scheduling WFO or WFH for employees in such a way that the right number of employees are coming to the office with just the right furniture combinations. Ultimately, the goal is to manage space in such a way that costs are lowered, but employees have equal face time at the office.
With AttendanceBot you can use time in the office effectively:
- Provide visibility in advance so employees can plan intelligently and seek or avoid busy office days.
- Create clarity around office usage. With instant access to live data, teams, and admins can make informed decisions about how and when to use the office.
- Automate office management with capacity limits and WFO policies.
Space management is also about maximizing productivity by providing workers with tools that allow them to work together more efficiently.
Why Care For Space Management?
Space is a key factor in productivity, happiness, culture, satisfaction, and engagement. When you have the right space for your team to work together and individually, they can focus on what matters most: doing their best work.
And if you don’t have enough space? You’re putting yourself at risk of losing some of the best members of your team—the ones who are frustrated by having to share a desk or take turns using one conference room.
If you want your employees to be happy and productive—and keep them around for the long term—it’s time for an office makeover!
Benefits of Space Management/Planning
You Create a Workplace People Love
One benefit of effective space management in the workplace is that you create a place where people love working.
When it comes to office design, it’s easy to get caught up in the details and forget what matters most: creating a space where people love coming to work. When you’re able to do this, you’ll find that your employees are more productive and happy, which helps your company thrive.
An effective office design lets your employees feel like they belong at work—that they fit in and have a place where they can express themselves. When you make sure that each person has their own space to work in, they’ll be able to focus on what they need to do without feeling like they’re being overlooked or ignored by their colleagues. With this kind of space management, you’ll be able to foster an environment where everyone feels valued and respected so that they can thrive.
Reduced Cost
One benefit of effective space management in the workplace is cost reduction. Oftentimes, businesses will spend more money on equipment than they need to because they are not utilizing their current space effectively. This can result in wasted resources, such as time and money. By utilizing your existing space more effectively, you can reduce your costs and save money for other projects within your company.
Making the Most of Money
One benefit of effective space management in the workplace is that you make the most of your money. For example, if you’re trying to make an office feel more open and spacious, you can choose to use lighter colors on the walls and ceiling. This will create the illusion that there’s more space than there actually is, helping you save on rent costs by making your business appear larger than it actually is.
The cost of renovating an existing space may seem overwhelming at first, but careful design can help you make better use of existing rooms while still creating an attractive new look that improves workflow as well as aesthetics—often at a fraction of what it would cost to build an entirely new facility from scratch!
Productivity and Happiness
One benefit of effective space management in the workplace is that it leads to employees’ happiness and productivity.
When employees are happy with their workspace, they are more likely to be productive and focused on the job at hand. They will also feel a sense of ownership over their workspace, which can help them feel more invested in their work as well. This is beneficial for both employers and employees because it leads to better teamwork within teams and greater collaboration between departments.
In addition, when employees have a good relationship with their coworkers, they will be more likely to collaborate with one another on projects and share information that can help improve company processes. This type of collaboration can lead to increased efficiency and productivity throughout an organization as well as increased satisfaction among its members.
Thriving Culture
One benefit of effective space management in the workplace is that it leads to a thriving culture. When employees have access to the tools they need to do their jobs, they can feel more confident, which leads to greater productivity and more engagement with their coworkers. It also helps keep things organized. A thriving culture will be more likely to succeed if employees feel like their needs are being met at work.
A Guide to Making the Most of Space Management
How can you make the most of space management? Let’s look at the steps you need to follow:
Analyzing the Space
In the workplace, one of the first steps in managing space is to analyze how much space you have. This is important because it will help you determine what types of furniture and storage options are appropriate for your office or workspace.
Deciding What to Add or Remove
The second step of the space management process in the workplace is deciding what to buy or remove. This step is crucial because it helps you determine what you need to keep and what you can get rid of.
This is a very important step in the process because you need to decide what furniture will be purchased and how much money will be spent on it. This is not an easy task, but it does require some research. The first thing you need to do is look at your budget for this project and see how much money you can spend on new furniture. You also need to look at what type of furniture you want as well as other factors that may help determine what type of furniture should be purchased.
Ask the Employees
The third step of the space management process in the workplace is surveying employees on how would they like other workspace management to be. This can be done through an anonymous survey and can be sent out electronically or via email.
Employees will be asked about the type of furniture they would like to see in their work area if they would like more privacy or less privacy in their work area, if they would like to have more space or less space or if they like or dislike anything in particular etc.
This step requires an understanding of what employees need, and how they like to use space. It also requires a clear picture of how their environment can be improved to help them achieve their goals.
In order for this step to be successful, it is important for companies to have clear communication with their employees about what they want from their work environment.
Take Action
Lastly, create a plan based on employee feedback. After receiving employee feedback, it is important to create a plan that is based on what they said they want. This will help improve morale at work and make employees feel valued by management. It also helps create a better working environment for everyone by making sure everyone has what they need to do their job well.
Implement the suggestions of your employees and continue to monitor for feedback and performance through regular surveys.
What is a Space Management Software?
Space management software is a powerful tool that can help you manage space in your workplace. Space management software can help you with space planning, analysis, and forecasting.
Space management software uses the latest technology to calculate the amount of floor space you need for an office or retail store. The program will also show you how much each employee needs to be able to sit comfortably at their desk, so they can get their job done without too many distractions around them.
Space Management Software for Different Needs
Hot Desking
If you’re trying to make the most of your flexible seating space and understand which desks employees prefer, you need to use desk booking software.
Desk booking software can help your organization become more efficient by making it easier for employees to book their own desks. Instead of asking your staff to find an open spot and then walk across the office to get there, they can book a desk online—making it easy for them to find one that’s close enough for their liking. With AttendanceBot’s hot desking feature you can book a desk ahead of time for days you’ll be going to work. The benefit? No wasting time having to wait to find a desk.
Space Planning
With Envoy’s space management software you can empower employees to book the space they need and understand how your workplace is used, so you can design a place where people love working.
Booking a Meeting Room
Whatspot is a simple online booking system for businesses. Using it you can book a meeting room, a company car, and even a parking space ahead of time.
Think of Your Workplace as a Whole
As you begin to think about your space management plan, it is important to remember that there is more than one aspect of the workplace to consider. Space management isn’t just about how people sit at desks or how close they are to each other; it’s also about creating a productive environment where employees are able to work efficiently and productively.
A great way to think about space management is by asking yourself what kind of working culture you want in your office. Do you want a quiet and focused workspace where people can get their work done without distractions? Or do you want an open-concept office where collaboration thrives? How does this translate into the physical layout of your workplace? These questions will help guide your thinking as you develop a plan for managing your company’s real estate resources.
Ready to Revamp Your Workplace?
We hope that this guide has been helpful in explaining how to make your workplace more productive and happier. By thinking about space management as a whole, you can create an environment that is good for everyone.
